Finance Assistant

The Just One Project; Las Vegas (NV); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Paid Leave

Paid Holidays

Job summary

The Just One Project is seeking a Finance Assistant to support our nonprofit mission in Las Vegas. This part-time, onsite role (approx. 25 hours per week) helps maintain financial records, process invoices, manage accounts, and support grant documentation to ensure responsible stewardship of resources.

You will work with the Finance team to ensure accuracy, complete reporting, and compliance while growing your accounting skills in a mission-driven environment.

Qualifications

• 2+ years of accounting, bookkeeping, financial administration, or related field.
• Basic accounting principles and financial transactions understanding.
• Strong attention to detail and accuracy with numbers and records.
• Proficiency in Microsoft Excel, Word, and Google Workspace.
• Strong organizational and time-management skills with deadlines.
• Ability to identify discrepancies and communicate concerns.
• Strong verbal and written communication skills.
• Independent work while collaborating with team.
• Confidential handling of financial information with discretion.
• Follow established accounting procedures and controls.
• Valid driver’s license and reliable transportation.
• Commitment to integrity and core values.

Responsibilities

• Process accounts payable invoices with accurate coding, approvals, and documentation.
• Track and reconcile accounts receivable including donations and program income.
• Reconcile employee expenses and credit card transactions.
• Support routine financial transactions and maintain organized records.
• Monitor Finance shared inbox and ensure timely responses.
• Assist with monthly bank, credit card, and petty cash reconciliations.
• Support month-end close, journal entries, accruals, and schedules.
• Prepare basic financial reports and spreadsheets for internal review.
• Maintain electronic and physical financial records per policy.
• Assist year-end closing, budget prep, and routine accounting tasks.
• Track grant expenditures and supporting documentation for reporting.
• Organize documents for grant reimbursements and funder reporting.
• Support annual audit and IRS Form 990 preparation.
• Identify discrepancies and escalate to Finance leadership.
• Collaborate with Finance and other departments for accurate reporting.
• Follow internal controls and confidentiality requirements.
• Participate in Pop Up & Give events (six per year).
• Assist with additional Finance and organizational tasks as needed.

Skills

Accounting basics

Attention to detail

Excel proficiency

Communication

Time management

Team collaboration

Education

Accounting degree (in progress)

Tools

QuickBooks Online

Google Workspace

Job description

About Us

The Just One Project's mission is to increase access to food, resources, and supportive services to build a stronger, healthier, and more connected community.

At The Just One Project, we believe that everyone deserves access to essential resources and the opportunity to thrive. Our team is made up of passionate, dedicated individuals who work together to create meaningful change throughout Southern Nevada.

Everything we do is guided by our core values: Respect, Integrity, Innovation, and Compassion, and by our Gold Standard of service. We believe every person we serve deserves to be treated with the same care, dignity, and respect you'd want for your own family. We're looking for someone who doesn't just believe in these values but brings them to life through their work, collaboration, and commitment to making a difference.

About the Role

As a Finance Assistant, you'll be doing more than working with numbers - you'll be helping support the financial foundation that makes our mission possible!

Behind every grocery delivery, community event, and supportive service we provide is a team working to ensure our resources are managed responsibly and effectively. As part of our Finance Department, you'll play an important role in keeping our financial operations organized, accurate, and running smoothly.

You'll assist with everyday accounting activities like processing invoices, tracking payments, reconciling accounts, maintaining financial records, and supporting grant-related documentation. You'll also work closely with our Finance team to help ensure the information we rely on is accurate, complete, and ready when it's needed.

We're looking for someone who is detail-oriented, dependable, organized, and comfortable working with numbers. Someone who enjoys problem-solving, takes pride in getting the details right, and understands that accuracy and accountability matter just as much as efficiency.

This is a great opportunity for someone with a foundation in accounting or financial administration who wants to continue building their skills while contributing to meaningful work in the nonprofit sector.

What You'll Do

• Assist with processing accounts payable invoices, ensuring accurate coding, appropriate approvals, and timely documentation
• Enter, track, and reconcile accounts receivable transactions, including donations, program income, and other organizational revenue
• Help process employee expense reimbursements and reconcile organizational credit card transactions
• Support routine financial transactions and ensure all supporting documentation is accurate, complete, and properly organized
• Help monitor and manage the Finance Department's shared email inbox, ensuring timely communication and follow-up
• Assist with monthly bank, credit card, and petty cash reconciliations
• Support month-end closing activities, including journal entries, accruals, and supporting schedules as directed
• Prepare basic financial reports, summaries, and spreadsheets for internal review
• Maintain organized electronic and physical financial records in accordance with organizational policies
• Assist with year-end closing activities, budget preparation, and other routine accounting responsibilities
• Help track grant-related expenditures and maintain accurate supporting documentation for financial reporting and reimbursement requests
• Organize and prepare documentation for grant reimbursements, funder reporting, and other compliance requirements
• Support the annual financial audit and IRS Form 990 preparation by gathering and organizing financial records
• Identify discrepancies, missing documentation, or inconsistencies and communicate concerns to Finance Department leadership
• Collaborate with Finance team members and other departments to support accurate reporting, efficient workflows, and process improvements
• Follow established accounting procedures, internal controls, and confidentiality requirements
• Participate in a minimum of six Pop Up & Give events per calendar year
• Pitch in with additional Finance Department and organizational responsibilities as needed

What You Bring

• 2+ years of experience in accounting, bookkeeping, financial administration, or a related field
• A working understanding of basic accounting principles, bookkeeping practices, and financial transactions
• Strong attention to detail and accuracy when working with numbers, records, and financial documentation
• Proficiency in Microsoft Excel, Word, and Google Workspace
• Strong organizational and time-management skills, with the ability to balance multiple responsibilities and meet deadlines
• The ability to identify discrepancies, troubleshoot routine issues, and communicate concerns appropriately
• Strong verbal and written communication skills
• The ability to work independently while maintaining accountability and collaborating effectively with your team
• Comfort handling confidential financial, employee, and organizational information with professionalism and discretion
• The ability to follow established accounting procedures, internal controls, and documentation requirements
• A valid, unrestricted driver's license and reliable transportation for assigned work-related responsibilities
• A commitment to integrity, ethical conduct, and responsible financial stewardship
• Alignment with The Just One Project's mission and core values of Respect, Integrity, Innovation, and Compassion

Preferred Qualifications

• An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, completed or currently in progress; equivalent relevant coursework or professional experience may also be considered
• 1+ year of experience working in a nonprofit organization
• Experience using QuickBooks Online or comparable accounting software
• Experience supporting accounts payable, accounts receivable, reconciliations, or financial recordkeeping
• Familiarity with nonprofit accounting practices, grant documentation, or financial reporting

What the Work Looks Like

This is a part-time, onsite position working approximately 25 hours per week, with the specific schedule determined by department needs.

Most of your time will be spent supporting the Finance Department from our headquarters, but you'll also have opportunities to participate in community events and other organizational activities.

Because this role combines administrative responsibilities with occasional hands-on organizational support, you should be comfortable:

• Working in an office environment and using computers and other office equipment throughout the day
• Sitting, standing, and walking for extended periods
• Occasionally bending, reaching, stooping, lifting, or carrying materials up to 50 lbs., when applicable
• Traveling locally for assigned work-related responsibilities
• Working in varying indoor and outdoor environments when supporting community events
• Participating in six mandatory Pop Up & Give events per calendar year, which may take place outside regular business hours

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Part-Time Benefits

As a part-time team member, you'll receive:

• Paid Leave in accordance with the organization's part-time leave policy
• Paid Holidays in accordance with the organization's holiday schedule

Employment is contingent upon successful completion of a criminal background check, drug screening, motor vehicle report, employment verification, and reference checks, as permitted by law.