Finance Associate – Executive Office (In-Office)

University of Virginia; Charlottesville (VA); On-site; USD 65,000 - 80,000; Full time

Job summary

The University of Virginia’s Office of the President seeks a detail-oriented Finance Associate to support fiscal, budget, accounting, compliance, and administrative activities in a collaborative executive office. You will handle financial transactions, monitor budgets, prepare reports, and assist with month-end close, procurement, and compliance, while maintaining data integrity and confidentiality.

This role offers learning opportunities in financial systems (Workday), policy application, and

Qualifications

• Bachelor's degree required.
• Proficiency in Workday Financials, including budgeting, costing allocations and adjustments, journal entries, expense reports, and financial reporting.
• Advanced proficiency with Microsoft Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Serve on a team of subject matter experts to manage financial and expense-related workflows while ensuring compliance with University policies, separation of duties, and internal control requirements
• Process purchase requisitions, payment requests, reimbursements, and expense reports accurately and in accordance with policy
• Review expenditures for accuracy, allowability, appropriate documentation, and compliance with University and departmental requirements
• Receive, deposit, and track expenditure reimbursements or revenue while maintaining complete and accurate records
• Reconcile monthly account certifications and resolve discrepancies in a timely manner
• Monitor budgets and expenditures, assist with forecasting, and identify issues that may require follow-up or correction
• Support month-end and year-end fiscal activities, including reconciliations, adjustments, reporting, and closeout tasks
• Prepare and maintain documentation that supports compliance, audit readiness, internal controls, and financial accountability
• Perform corrections and adjustments in University financial systems while maintaining data integrity and appropriate approvals
• Stay current on evolving policies, procedures, training requirements, and financial system enhancements
• Analyze financial activity across funds, programs, and activities to ensure accurate coding, appropriate classification, and alignment with University and departmental policy
• Collaborate with the finance team and key stakeholders to troubleshoot accounting issues, strengthen controls, streamline processes, and recommend workflow improvements
• Maintain the highest level of discretion and confidentiality in all matters related to the President’s Office
• Support other financial, administrative, and special projects as assigned

Skills

Communication skills

Workday Proficiency

Microsoft Office

Education

Bachelor's degree

Tools

Workday Financials

Anaplan

Microsoft Office

Job description

The University of Virginia’s Office of the President seeks a detail-oriented Finance Associate to support fiscal, budget, accounting, compliance, and administrative activities in a collaborative executive office. You will handle financial transactions, monitor budgets, prepare reports, and assist with month-end close, procurement, and compliance, while maintaining data integrity and confidentiality.

This role offers learning opportunities in financial systems (Workday), policy application, and