Finance Associate, Office of the President

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Virginia’s Office of the President seeks a detail-oriented Finance Associate to provide fiscal, budget, accounting, compliance, and administrative support for a collaborative executive office. This role handles financial transactions, reporting, and system usage to ensure accuracy and accountability.

Ideal candidates bring integrity, curiosity, strong data skills, and a commitment to continuous improvement as you work with a team of finance professionals to monitor budgets,

Qualifications

• Bachelor’s degree required.
• Proficiency with Workday Financials, budgeting, costing allocations and journal entries.
• Advanced proficiency with Microsoft Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Manage financial and expense-related workflows while ensuring compliance with University policies, internal controls, and segregation of duties.
• Process purchase requisitions, payment requests, reimbursements, and expense reports accurately per policy.
• Review expenditures for accuracy, allowability, documentation, and compliance with University requirements.
• Receive, deposit, and track expenditures and reimbursements with accurate recordkeeping.
• Reconcile monthly account certifications and resolve discrepancies promptly.
• Monitor budgets, expenditures, assist with forecasting, and flag issues for follow-up.
• Support month-end and year-end fiscal activities, including reconciliations and closeout tasks.
• Prepare and maintain documentation supporting compliance and internal controls.
• Perform corrections in University financial systems with proper approvals.
• Stay current on policies, procedures, and system enhancements.
• Analyze financial activity across funds to ensure proper coding and policy alignment.
• Collaborate with finance teams to troubleshoot issues and improve processes.
• Maintain confidentiality in all matters related to the President’s Office.

Skills

Workday Financials

Microsoft Office

Communication skills

Education

Bachelor's degree

Job description

The University of Virginia’s Office of the President is seeking a detail-oriented and analytical Finance Associate to provide fiscal, budget, accounting, compliance, and administrative support for a collaborative, mission-driven executive office. This role supports financial transaction processing, account certifications, budget monitoring, procurement and expense activity, financial reporting, and accurate use of UVA’s financial and budget management systems.

Work in an executive-level office with tremendous learning possibilities while building strong financial, analytical, compliance, and systems skills. Ideal candidates bring integrity, curiosity, sound judgment, data skills, problem-solving ability, and a commitment to accuracy, accountability, and continuous improvement.

Key Responsibilities:

• Serve on a team of subject matter experts to manage financial and expense-related workflows while ensuring compliance with University policies, separation of duties, and internal control requirements
• Process purchase requisitions, payment requests, reimbursements, and expense reports accurately and in accordance with policy
• Review expenditures for accuracy, allowability, appropriate documentation, and compliance with University and departmental requirements
• Receive, deposit, and track expenditure reimbursements or revenue while maintaining complete and accurate records
• Reconcile monthly account certifications and resolve discrepancies in a timely manner
• Monitor budgets and expenditures, assist with forecasting, and identify issues that may require follow-up or correction
• Support month-end and year-end fiscal activities, including reconciliations, adjustments, reporting, and closeout tasks
• Prepare and maintain documentation that supports compliance, audit readiness, internal controls, and financial accountability
• Perform corrections and adjustments in University financial systems while maintaining data integrity and appropriate approvals
• Stay current on evolving policies, procedures, training requirements, and financial system enhancements
• Analyze financial activity across funds, programs, and activities to ensure accurate coding, appropriate classification, and alignment with University and departmental policy
• Collaborate with the finance team and key stakeholders to troubleshoot accounting issues, strengthen controls, streamline processes, and recommend workflow improvements
• Maintain the highest level of discretion and confidentiality in all matters related to the President’s Office
• Support other financial, administrative, and special projects as assigned

Required Qualifications:

• Bachelor’s degree required
• Demonstrated proficiency in Workday Financials, including budgeting, costing allocations and adjustments, journal entries, expense reports, and financial reporting
• Advanced proficiency with Microsoft Office applications
• Excellent written and verbal communication skills

Preferred Qualifications:

• Experience with Anaplan financial planning, budgeting, and forecasting
• Knowledge of University financial policies, procedures, systems, internal controls, and compliance expectations
• Experience supporting financial operations in higher education or an executive-level office environment
• Ability to work effectively both independently and as part of a collaborative team
• Strong organizational, analytical, and problem-solving abilities
• Ability to manage multiple priorities, balance competing demands, and meet deadlines in a fast-paced executive office environment

This position is based in Charlottesville, Virginia, and is expected to work in the office.

This position will remain open until filled. This is an exempt level, benefited position. The University will perform background checks on all hires (if required) prior to employment. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future.

For finalists, references will be completed via UVA’s standardized process using SkillSurvey. A total of up to five references will be requested via SkillSurvey for top candidates during the final phase of the interview process. A total of three references is required.

MINIMUM REQUIREMENTS

Education: Bachelor's degree required.

Experience: None required.

Licensure: None.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Job Profile

J1159 - Financial Operations Professional 1

Career Stream and Level

Professional-P1

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .