Finance Assistant Receivables

Irvine Public Schools Foundation; Irvine (CA); Hybrid; USD 26,000 - 32,000; Part time

Benefits offered by this job

Flexible schedule

Home office stipend

Flexible work from home options

Job summary

Irvine Public Schools Foundation seeks a detail-oriented Finance Assistant Receivables to support the Finance Department with revenue processing, financial recordkeeping, deposits, and general accounting and administrative activities. This role is ideal for someone accurate, dependable, and able to manage multiple priorities while safeguarding confidential information.

The position is part-time (20-25 hours/week) in Irvine, CA, with a hybrid schedule and remote-work options.

Qualifications

• High school diploma required; associate's degree preferred.
• Two to three years of office experience performing detailed tasks.
• Strong attention to accuracy and numerical skills.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Teams).

Responsibilities

• Process and record donor contributions, grants, and other revenue transactions with complete documentation.
• Prepare bank deposits and deposit records for various payment methods including checks and online giving platforms.
• Maintain organized financial records and support across departments to ensure accurate revenue recording.
• Provide backup support for Accounts Payable and petty cash and assist with year-end closing and audits.
• Offer general accounting and administrative support while maintaining confidentiality of financial information.

Skills

Strong organizational skills

Attention to detail

Numerical skills

Microsoft Office proficiency

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Benefits:

• Flexible schedule
• Home office stipend

At Irvine Public Schools Foundation (IPSF), we believe that every student deserves an educational experience complete with access to music, arts, and science programs, both during the school day and outside of the classroom. With community support and investment, together we can provide opportunities for our children that will help foster the next generation of thinkers, innovators, and creators.

The Opportunity

IPSF is seeking a detail-oriented and organized Finance Assistant Receivables to support the Finance Department with revenue processing, financial recordkeeping, deposits, and general accounting and administrative activities. This role is ideal for someone who is accurate, dependable, comfortable working with financial information, and able to manage multiple priorities while providing support across the organization.

What You'll Do:

• Process and record donor contributions, grants, and other revenue transactions, ensuring supporting documentation is complete and accurate.
• Prepare bank deposits and deposit records for revenue received through checks, ACH transfers, online giving platforms, credit cards, and other payment methods.
• Maintain organized financial records and supporting documentation, and collaborate with internal departments to ensure revenue transactions are recorded accurately.
• Provide backup support for Accounts Payable and petty cash administration, and assist with year-end closing activities and audits.
• Provide general accounting, administrative, mail, event, and special project support while maintaining the confidentiality of financial, donor, and organizational information.

What We're Looking For:

• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to accuracy and detail, with critical thinking, problem-solving, and mathematical skills.
• Working knowledge of basic accounting principles and financial recordkeeping, with the ability to work cooperatively across departments.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• High school diploma and two to three years of office experience performing detailed tasks required; associate's degree and finance experience preferred.

Position Details:

Part-time, non-exempt | 20-25 hours per week | $19.00-$23.00 per hour, depending on qualifications and experience | Irvine, CA. IPSF currently operates on a hybrid work schedule. The specific in-office and remote schedule for this part-time position will be determined based on the position's work schedule. Occasional evening or weekend events may be required.

Irvine Public Schools Foundation is an Equal Opportunity Employer. IPSF considers qualified applicants without regard to any characteristic protected by applicable federal, California, or local law. Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.

Flexible work from home options available.