Finance Assistant AGADM-Finance

Whatsupstateny; Town of Oneonta (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

Whatsupstateny is seeking a Finance Assistant to provide essential administrative support to the Finance Team in Town of Oneonta, NY. The role involves handling general office tasks, serving as the department's initial point of contact, and assisting with meeting preparation and documentation.

Candidates should have a high school diploma or GED (Associates degree preferred) and at least one year of admin experience, with strong proficiency in Excel, Outlook, and Word.

Qualifications

• High school diploma or GED required.
• Associates degree preferred.
• Minimum of 1 year of administrative support experience.
• Proficiency in Microsoft Excel, Outlook and Word; ability to learn other software.

Responsibilities

• Provide general administrative and office support to all areas of the Finance Department.
• Serve as initial point of contact for the department and respond to inquiries.
• Schedule meetings and take minutes as needed.
• Support special projects with research and data accumulation.

Skills

Office administration

Customer service

Data entry

Communication

Education

High school diploma or GED

Associates degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Pay ranges from $21/hr to $23/hr based on education and experience.

Position Summary

The Finance Assistant provides essential administrative support to the Finance Team.

Principle Duties and Responsibilities

• Facilitate effective functioning of the department by providing general administrative and office support to all areas of the Finance Department to keep daily business operations running smoothly.
• Utilize excellent customer service skills in serving as the initial point of contact for the department and in responding to both internal and external inquiries.
• Contribute to meeting effectiveness by scheduling and acting as a minute-taker as needed.
• Aid in successful special project completion by providing administrative support, research, and data accumulation as requested.
• Prepare confidential documents and handle sensitive information with discretion and care.
• Support the implementation of new procedures, systems and workflows.
• Organize and maintain filing systems, both physical and digital.
• Accurately input information into spreadsheets and various software systems.
• Manage multiple tasks and deadlines, with the ability to adapt to changing priorities.
• All other duties as required.

Qualifications, Skills & Knowledge Requirements

• Basic reading, writing, and arithmetic skills required.
• High school diploma or GED required.
• Associates degree preferred.
• Minimum of (1) year of experience working in an administrative support position.
• Duties require professional verbal and written communication skills.
• Proficiency in or knowledge of using a variety of computer software and e-mail applications, especially Microsoft Excel, Outlook, and Word; have the aptitude to learn additional computer software as necessary.
• Experience in the areas of Accounts Payable, Accounts Receivable, or with Social Security Benefits would be a plus, but are not required.
• New York State Notary Public Commission or willingness to meet necessary qualifications and apply for licensure.
• Meet the requirements to drive Springbrook vehicles as required.