Finance Administrative Assistant

Express Employment Professionals - Cincinnati East; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Express Employment Professionals - Brooklyn, NY is seeking a Finance Administrative Assistant to join our finance team in the New York City area. The ideal candidate will possess strong organizational skills, be detail-oriented, and support daily accounting and clerical tasks.

Responsibilities include data entry, processing invoices, maintaining financial files, assisting with payroll and month-end reporting, and coordinating with vendors and internal teams to resolve discrepancies.

Qualifications

• 1–3 years of administrative or accounting support experience.
• Associate or Bachelor's degree in Accounting, Finance, or Business preferred.
• Proficiency with Excel and accounting software (QuickBooks, Sage, etc.).

Responsibilities

• Assist with accounts payable and receivable data entry.
• Prepare and process invoices, purchase orders, and expense reports.
• Maintain organized financial and administrative files.
• Reconcile payments and assist with basic bookkeeping tasks.
• Support payroll and month-end reporting processes as needed.

Skills

Attention to detail

Communication skills

Education

Associate or Bachelor\'s degree in Accounting, Finance, or Business

Tools

Excel

QuickBooks

Sage

Job description

Express Employment Professionals - Brooklyn, NY is seeking a detail-oriented and motivated Finance Administrative Assistant to join a reputable company in the New York City area. The ideal candidate will have strong organizational skills, basic accounting knowledge, and the ability to support the finance department with administrative and clerical tasks.

Job Description

As a Finance Administrative Assistant, you will assist the accounting and finance team with daily operations, data entry, and documentation. You'll help maintain accurate financial records, process invoices, and ensure that administrative tasks are completed efficiently and on time.

Key Responsibilities

• Assist with accounts payable and receivable data entry
• Prepare and process invoices, purchase orders, and expense reports
• Maintain organized financial and administrative files
• Reconcile payments and assist with basic bookkeeping tasks
• Support payroll and month-end reporting processes as needed
• Communicate with vendors and internal departments to resolve discrepancies
• Perform general administrative tasks such as scheduling, filing, and correspondence

Requirements

• Experience - 1-3 years of experience in administrative or accounting support roles
• Education - Associate or Bachelor's degree in Accounting, Finance, or Business (preferred)
• Technical Skills - Proficiency with Microsoft Excel and accounting software (QuickBooks, Sage, etc.)
• Organization - Strong attention to detail and ability to manage multiple priorities
• Communication - Clear verbal and written communication skills
• Commute - Must reside within a reasonable distance (60 minutes or less commute)

About Express Employment Professionals

At Express Employment Professionals - Brooklyn, we connect skilled administrative and finance professionals with top employers across New York City. Whether you're starting your career in finance or looking to grow in an accounting role, we'll help you find the right opportunity.

We are an Equal Opportunity Employer, committed to fairness, inclusion, and professional growth.