Finance Assistant

Hire Options, Inc.; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Hire Options, Inc. is seeking a Finance Assistant to support the Accounting department in the Los Angeles office.

You will assist with client billing, invoicing, AR collections, maintain AR reports and client account records, and help with time entry and reconciliations. The role requires a Bachelor's degree and at least 2–4 years of legal billing, accounting, or legal technology experience, plus proficiency with Microsoft Office and Adobe Acrobat.

Qualifications

• Bachelor’s degree required.
• 2–4 years of legal billing, accounting, or legal tech experience required.
• Proficiency with Microsoft Office and Adobe Acrobat.

Responsibilities

• Assist with client billing, invoicing, and AR collections.
• Maintain AR reports, payment notes, and client account records.
• Assist with time entry, account reconciliations, and rate schedules.
• Monitor and respond to billing and accounting inquiries.
• Conduct conflict checks and assist with new client/matter intake.
• Prepare engagement letters, conflict waivers, and retainer invoices.
• Open and maintain client/matter records in Coyote Analytics and NetDocuments.
• Assist with budgets, rate schedules, disengagements, and file closing.

Skills

Legal billing

Accounting

Legal technology experience

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Law firm is seeking a Finance Assistant to support their Accounting department in the Los Angeles office.

Responsibilities

• Assist with client billing, invoicing, and AR collections
• Maintain AR reports, payment notes, and client account records
• Assist with time entry, account reconciliations, and rate schedules
• Monitor and respond to billing and accounting inquiries
• Conduct conflict checks and assist with new client/matter intake
• Prepare engagement letters, conflict waivers, and retainer invoices
• Open and maintain client/matter records in Coyote Analytics and NetDocuments
• Assist with budgets, rate schedules, disengagements, and file closing

Qualifications

• Bachelor's degree
• At least 2-4 years of legal billing, accounting, or legal technology experience required
• Proficiency with Microsoft Office and Adobe Acrobat

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Salary Range: $60-75K