Finance and Operations Coordinator

Kiwi Partners; United States; Remote; USD 55,000 - 70,000; Full time

Job summary

A leading foundation is seeking a Finance and Operations Coordinator who will manage financial operations and support day-to-day activities. The ideal candidate will bring professionalism, attention to detail, and strong communication skills to ensure smooth financial coordination and operations. Enjoy benefits like paid vacation, health support, and a mission-driven work environment.

Benefits

2 weeks of paid vacation starting on day one

9 paid holidays annually

Employer contributions toward medical, dental, and vision insurance

Short- and long-term disability coverage

Qualifications

• 3+ years in operations, finance, or administrative roles.
• Familiarity with AP/AR, audits, budgeting, and nonprofit compliance.
• Experience with shared drives and project tools preferred.

Responsibilities

• Liaise with external accountants and manage accounts payable.
• Coordinate vendor contracts and ensure compliance.
• Prepare materials for finance-related board meetings.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Education

Bachelor’s degree in business, finance, accounting, or related field

Tools

Google Workspace

Microsoft Office

Bill.com

Job description

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Finance and Operations Coordinator
Reports To: CEO, Lynn-Anne Huck
Status: Full-Time
Location: Remote, with occasional in-person meetings as needed
Salary Range: $55,000-$70,000, commensurate with experience and location About the T.J. Martell Foundation The T.J. Martell Foundation is the music industry’s most passionate and enduring ally in the fight against cancer. Founded 50 years ago from a father’s promise to his son, we’ve raised over $280 million to fund groundbreaking, early-stage cancer research at top institutions nationwide. Our work is powered by the generosity of artists, executives, and fans who believe music can do more than entertain—it can heal, empower, and inspire. Learn more at www.tjmartell.org. Position Summary The Finance & Operations Coordinator is a hands-on, detail-oriented team member who supports the foundation’s financial coordination and day-to-day operations. Working closely with the CEO and external vendors (accounting, audit, HR, compliance), this role ensures that internal systems, vendor processes, and compliance functions run smoothly. Ideal candidates thrive in a small team, love the process, and bring clarity and professionalism to every task. Key Responsibilities

• Financial Coordination
  • Liaise with external accountants; submit invoices, receipts, and donation records
  • Manage accounts payable: track bills, ensure timely payments, maintain records
  • Coordinate deposits and reconcile income against logs; confirm proper categorization
  • Process expense reports and credit card reconciliations with correct coding
  • Review monthly reports and flag key issues or adjustments for leadership
  • Assist with annual audit and tax filings, track deliverables and deadlines
  • Support budgeting and monitor budget-to-actual performance
• Operations & Administration
  • Set up tools, logins, and access for new hires
  • Manage IT subscriptions, permissions, and systems access
  • Maintain digital files, contracts, and policy documents
  • Monitor organization mailbox and shared inbox
• Vendor, Contract, and Compliance Oversight
  • Track vendor contracts and key deliverables
  • Coordinate insurance renewals and special event permits
  • Support state filings and charitable registrations with compliance consultants
  • Ensure consistent application of internal financial policies
• Support to CEO and Board
  • Prepare materials for finance-related board meetings
  • Assist CEO in project management and implementation
  • Lead small-scale process improvements across operations

Qualifications

• Bachelor’s degree in business, finance, accounting, or related field—or equivalent experience
• 3+ years in operations, finance, or administrative roles
• Strong organizational skills and attention to detail
• Familiarity with AP/AR, audits, budgeting, and nonprofit compliance
• Proficiency in Google Workspace and Microsoft Office; experience with shared drives and project tools preferred
• Familiarity with Bill.com, expense platforms, and CRM tools a plus
• Excellent communication skills
• Comfortable working remotely and managing multiple priorities in a small team

Ideal Candidates Might Be

• Professionals who enjoy organizing systems and supporting efficient operations
• Former executive assistants ready to expand into finance and vendor coordination
• Detail-oriented team players who enjoy problem-solving and process improvement
• Mission-driven individuals who want to make an impact and to support meaningful, lifesaving work

Employee Benefits
Time off That Respects Your Life

• 2 weeks of paid vacation starting on day one
• 9 paid holidays annually (schedule shared each December)
• 3 personal days to use when life demands flexibility
• Bereavement leave and jury duty coverage—we support you during life’s big moments

Health and Wellness Support

• Employer contributions toward medical, dental, and vision insurance
• Short- and long-term disability coverage
• Workers' compensation and unemployment insurance provided

How to Apply
Please email your resume and a short cover letter outlining your interest and qualifications to Laura Sliker at [e-mail]. Use the subject line: Finance & Operations Coordinator – [Your Name]. Applications will be reviewed on a rolling basis. T.J. Martell Foundation is an equal opportunity employer. We welcome applicants of all backgrounds and encourage those with diverse perspectives to join our mission.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales, General Business, and Education

• Industries

  Wireless Services, Telecommunications, and Communications Equipment Manufacturing

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