Finance and Accounting Manager

Vaco by Highspring; New York (NY); Remote; USD 130,000 - 150,000; Full time

Job summary

Vaco by Highspring is hiring a Finance and Accounting Manager for a growing AI startup. You will oversee accounting across multiple entities, manage close processes, and partner with auditors, tax advisors, and leadership to ensure accurate financial reporting and scalable processes.

The role requires a CPA with Big 4 and startup/private experience, a solid US GAAP foundation, and a hands-on approach to build automations and improve systems.

Qualifications

• CPA certification required; mix of Big 4 and startup/private experience.
• Strong foundation in U.S. GAAP and financial reporting.
• Experience in multi-entity environments is preferred.
• Background in AI/tech/SaaS industries is ideal.
• Proven ability to build automations and use AI for efficiency and accuracy.
• Experience managing full-cycle accounting and financial statements.

Responsibilities

• Oversee accounting activities across multiple entities with timely reporting.
• Manage monthly, quarterly, and annual close processes and reconciliations.
• Support consolidated reporting and intercompany activities.
• Ensure compliance with accounting standards and regulatory obligations.
• Coordinate with external auditors, tax advisors, and providers.
• Manage cash, payroll, vendor payments, and treasury support.
• Assist with entity management and organizational reporting.
• Prepare management reports and financial analyses for stakeholders.

Skills

GAAP knowledge

Multi-entity accounting

Intercompany accounting

Financial analysis

Communication

Self-starter

Education

Bachelor's in Accounting/Finance

CPA certification

Tools

ERP systems

Financial reporting tools

Excel

Job description

Location: U.S. East Coast - Remote with ~20% international travel (Must be ET)

About the Role: Our client, a growing and well-funded AI startup, is looking for a Finance and Accounting Manager to oversee accounting operations, financial reporting, compliance, and financial processes across a growing multi-entity organization. This role offers significant exposure to both day-to-day accounting responsibilities and broader finance initiatives, making it an excellent opportunity for a hands-on professional who enjoys building processes, improving systems, and supporting a dynamic business environment.

The ideal candidate combines strong technical accounting expertise with a proactive, solution-oriented mindset. This individual will work closely with leadership, external advisors, and cross-functional stakeholders to ensure accurate financial reporting, efficient operations, and scalable finance processes.

Must have a mix of public accounting (Big 4 ideal) and startup private company experience. Looking for industry experience in AI, technology, SaaS. CPA or equivalent required.

Responsibilities:

• Oversee accounting activities across multiple entities, ensuring accurate and timely financial reporting
• Manage monthly, quarterly, and annual close processes, including account reconciliations and financial statement preparation
• Support consolidated reporting and oversee intercompany accounting activities
• Maintain compliance with accounting standards, statutory requirements, and other regulatory obligations
• Coordinate with external auditors, tax advisors, and accounting service providers
• Manage operational finance activities, including cash management, payroll oversight, vendor payments, and treasury support
• Assist with corporate accounting, entity management, and organizational reporting requirements
• Support tax planning, compliance, and analysis in partnership with external advisors
• Prepare management reports, financial analyses, and materials for stakeholders
• Evaluate and improve finance systems, controls, and processes to increase efficiency and scalability
• Leverage technology, automation, and process enhancements to improve financial operations and reporting
• Participate in special projects and strategic initiatives as the organization continues to grow

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field
• CPA required
• Strong foundation in U.S. GAAP and financial reporting
• Mix of public and private accounting experience
• Start-up company experience in technology, SaaS, or AI industries
• Proven track record of building automations and using AI for efficiency and accuracy
• Experience managing full-cycle accounting and preparing financial statements
• Experience working in a multi-entity environment preferred
• Familiarity with ERP systems and financial reporting tools
• Experience partnering with auditors, tax advisors, and external service providers
• Strong analytical, organizational, and problem-solving abilities
• Excellent communication skills with the ability to explain financial concepts to various stakeholders
• Self-starter with the ability to operate independently and manage multiple priorities
• Thrives in fast-paced and evolving environments
• Enjoys building and improving processes rather than simply maintaining existing ones

Company: AI - Software Development

Role: Finance and Accounting Manager

Salary: $130,000 - $150,000 + equity

Location: U.S. East Coast - Remote with ~20% international travel (Must be ET)

About the Role: Our client, a growing and well-funded AI startup, is looking for a Finance and Accounting Manager to oversee accounting operations, financial reporting, compliance, and financial processes across a growing multi-entity organization. This role offers significant exposure to both day-to-day accounting responsibilities and broader finance initiatives, making it an excellent opportunity for a hands-on professional who enjoys building processes, improving systems, and supporting a dynamic business environment.

The ideal candidate combines strong technical accounting expertise with a proactive, solution-oriented mindset. This individual will work closely with leadership, external advisors, and cross-functional stakeholders to ensure accurate financial reporting, efficient operations, and scalable finance processes.

Must have a mix of public accounting (Big 4 ideal) and startup private company experience. Looking for industry experience in AI, technology, SaaS. CPA or equivalent required.

Responsibilities:

• Oversee accounting activities across multiple entities, ensuring accurate and timely financial reporting
• Manage monthly, quarterly, and annual close processes, including account reconciliations and financial statement preparation
• Support consolidated reporting and oversee intercompany accounting activities
• Maintain compliance with accounting standards, statutory requirements, and other regulatory obligations
• Coordinate with external auditors, tax advisors, and accounting service providers
• Manage operational finance activities, including cash management, payroll oversight, vendor payments, and treasury support
• Assist with corporate accounting, entity management, and organizational reporting requirements
• Support tax planning, compliance, and analysis in partnership with external advisors
• Prepare management reports, financial analyses, and materials for stakeholders
• Evaluate and improve finance systems, controls, and processes to increase efficiency and scalability
• Leverage technology, automation, and process enhancements to improve financial operations and reporting
• Participate in special projects and strategic initiatives as the organization continues to grow

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field
• CPA required
• Strong foundation in U.S. GAAP and financial reporting
• Mix of public and private accounting experience
• Start-up company experience in technology, SaaS, or AI industries
• Proven track record of building automations and using AI for efficiency and accuracy
• Experience managing full-cycle accounting and preparing financial statements
• Experience working in a multi-entity environment preferred
• Familiarity with ERP systems and financial reporting tools
• Experience partnering with auditors, tax advisors, and external service providers
• Strong analytical, organizational, and problem-solving abilities
• Excellent communication skills with the ability to explain financial concepts to various stakeholders
• Self-starter with the ability to operate independently and manage multiple priorities
• Thrives in fast-paced and evolving environments
• Enjoys building and improving processes rather than simply maintaining existing ones

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).