Finance and Accounting Coordinator - Part Time

Bethany Bible Fellowship; Westminster (CA); On-site; USD 34,000 - 52,000; Part time

Job summary

Bethany Bible Fellowship in Westminster, CA, affiliated with the Evangelical Free Church of America, seeks a Finance and Accounting Coordinator. This part-time role handles deposits, payables/receivables, budgeting support, and monthly financial reporting with confidentiality and stewardship.

Reports to the Executive Director and collaborates with school board finance and administrative staff. The position emphasizes accurate records, internal controls, and timely financial insights for

Qualifications

• Experience in bookkeeping and financial recordkeeping for nonprofits.
• Ability to prepare monthly and year-end financial reports.
• Familiarity with reconciliations, accounts payable/receivable, and budgeting.

Responsibilities

• Maintain accurate transaction records and department funds.
• Process payments and deposits with proper controls.
• Prepare monthly reconciliations and support audit processes.
• Assist with budgeting and financial reporting to leadership.

Skills

Bookkeeping

Reconciliations

Payables

Receivables

Budgeting

Financial reporting

Education

Bachelor's degree in accounting preferred

Tools

Excel

Accounting software

Job description

The Finance and Accounting Coordinator supports the mission of Bethany Bible Fellowship by maintaining accurate financial records, administering routine financial processes and providing timely information to Bethany elders and school board. This position manages deposits, accounts payable and receivable, budgeting support, reconciliations and financial reporting with accuracy, confidentiality and faithful stewardship.

ACCOUNTABILITY

Classification: Regular, part-time ministry staff (15–20 hours per week)
Reports to: Executive Director
Works alongside: Executive Director, School Board Finance Committee, administrative staff, ministry leadership and outside financial professionals.
Length of commitment: At-will employee, subject to Bethany’s employment policies and regular performance reviews.
Schedule: Primarily weekday office hours, with flexibility during budgeting, financial closings and reviews.

PRIMARY OBJECTIVES

• Maintain reliable financial records and processes.
• Provide useful financial information for leadership decisions.
• Protect Bethany’s resources and confidential information.

ESSENTIAL RESPONSIBILITIES

Accounting and Recordkeeping

• Maintain accurate transaction records, including department and restricted-fund activity, supporting documentation and monthly and year-end closings.
• Prepare monthly bank, credit-card and balance-sheet reconciliations, resolve discrepancies and submit them for documented independent review and approval.

Deposits and Cash Receipts

• Record donations, tuition, fees and other receipts; complete timely deposits using approved cash-handling procedures.

Accounts Payable and Receivable

• Process properly documented and approved payments, maintain vendor, customer accounts and follow up respectfully on outstanding balances.

Budgeting and Financial Reporting

• Assist with annual budgets, maintain approved budgets and prepare monthly financial reports.
• Monitor budget differences and cash flow, alerting leadership to significant concerns.

Compliance, Controls, and Professional Coordination

• Follow financial controls and protect confidential information. Never approve personal expenses or control every stage of a transaction; immediately report suspected errors, fraud or policy violations to the executive director and appropriate board officer.
• Coordinate records and documentation for payroll, audits, taxes, insurance and required reporting with staff and qualified professionals.

Administration and Team Participation

• Maintain basic financial procedures, answer staff questions and participate in relevant meetings and training.
• Complete related financial assignments within agreed priorities and available hours.
• Bookkeeping or accounting experience, including reconciliations, payables, receivables, budgeting and reporting.
• Proficiency with accounting software and spreadsheets; accuracy, organization, clear communication and confidentiality.
• Ability to work independently and collaboratively; church, school or nonprofit experience and relevant education preferred.
• Successful completion of required background checks and employment screenings.

INDICATORS OF FAITHFUL MINISTRY

• Accurate records and timely payments, reports and independently reviewed reconciliations.
• Financial concerns communicated promptly and controls followed consistently.
• Staff, families, donors and vendors served with integrity, discretion and care.

About this Church

Bethany Bible Fellowship is a welcoming, multigenerational church in Westminster, California, serving the Orange County community. Affiliated with the Evangelical Free Church of America, we exist to bring glory to God and good to His people as we share the hope, speak the truth, and serve the King.

We are committed to faithful biblical preaching, Christ-exalting worship, meaningful relationships and equipping believers to live out the gospel in everyday life. We treasure Jesus Christ as our greatest gift and only true hope, and we value people as bearers of God’s image.

Through our church ministries, Christian preschool and academy, we help children, students and adults grow in faith and prepare to serve Christ and others. Our staff serves as one team united around this mission, bringing their gifts, humility and love for people to the work God has entrusted to us.