Finance Administrator — Contracts, Billing & Reporting

Dayzim; Hawthorne (NV); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Day & Zimmermann in Hawthorne is seeking an Administrator, Finance to provide financial and contract-administration support for a large U.S. Army Depot contract. You will process routine financial transactions, support billing and period-close activities, and maintain audit-ready records and trackers.

The role involves compiling data for budgets, forecasts, and contract reporting, ensuring proper approvals and documentation, and elevating any compliance concerns through established channels.

Qualifications

• High school diploma or GED required.
• Two or more years of related office, accounting, finance, purchasing, billing, or administrative experience preferred.
• Basic knowledge of accounting principles, transaction processing, accounts payable and accounts receivable, and financial documentation.
• Ability to review financial and purchasing documents for completeness, approvals, mathematical accuracy, coding, funding, and required supporting documentation.
• Working proficiency with Microsoft Excel and computerized financial systems used to enter, retrieve, organize, and track financial information.
• Ability to maintain accurate trackers, reconcile routine differences, organize audit-ready records, and meet recurring billing and period-close deadlines.
• Ability to compile financial data and prepare clear schedules, reports, and workpapers for review and recurring contract reporting.

Responsibilities

• Process and track purchase requisitions, purchase orders, vendor invoices, service entries, accounts payable vouchers, P-card purchases, receipts, and expense documentation.
• Verify approvals, coding, funding, and supporting documentation before routing to support accurate and timely transaction processing.
• Support billing and accounts receivable activities by collecting billing documentation, maintaining invoice and funding trackers, preparing verification forms, updating aged receivables schedules, monitoring WAWF status, and researching routine discrepancies.
• Support month-end close by compiling labor, cost, purchase order, revenue, and accrual documentation; preparing schedules and journal-entry support; comparing labor history and general ledger data; and maintaining reconciliation workpapers for review.
• Maintain organized, complete, and audit-ready financial records and approved master-data information, including project, WBS, charge-code, vendor, purchase-order, inventory, fixed-asset, and employee-baseline data.
• Compile data and schedules for budgets, forecasts, variance analyses, program management reviews, key performance indicators, plan-versus-actual and forecast-versus-actual reporting, backlog, headcount, and other recurring internal or external financial reporting packages.
• Maintain contract-specific finance documentation and trackers for assigned activities, perform related data entry and follow-up, and elevate funding, billing, compliance, environmental, or operational concerns through established channels to support contract controls and issue resolution.

Skills

Microsoft Excel

Financial systems literacy

Education

High school diploma or GED

Job description

Day & Zimmermann in Hawthorne is seeking an Administrator, Finance to provide financial and contract-administration support for a large U.S. Army Depot contract. You will process routine financial transactions, support billing and period-close activities, and maintain audit-ready records and trackers.

The role involves compiling data for budgets, forecasts, and contract reporting, ensuring proper approvals and documentation, and elevating any compliance concerns through established channels.