Finance Administrator: Contracts & Billing Ops

Day & Zimmermann Company; Hawthorne (NV); On-site; USD 27,000 - 39,000; Full time

Job summary

Day & Zimmermann Company in Hawthorne, NV, seeks an Administrator, Finance to support the Hawthorne Contract, a large U.S. Army depot maintenance and operations program.

You will process routine financial transactions, assist billing and period-close activities, and maintain audit-ready records and trackers for contract reporting and decision support. The role requires meticulous data entry, proficiency with Excel and financial systems, and collaboration with internal teams to resolve

Qualifications

• Two+ years of related office, accounting, finance, purchasing, billing, or administrative experience.
• Basic knowledge of accounting principles and financial documentation.
• Proficient with Microsoft Excel and financial software.
• Ability to review financial documents for completeness and accuracy.

Responsibilities

• Process and track purchase requisitions, POs, vendor invoices, service entries, accounts payable vouchers, P-card purchases, receipts, and expense documentation.
• Support billing and accounts receivable activities and monitor WAWF status.
• Assist month-end close with labor, cost, PO, revenue, and accrual documentation.
• Maintain audit-ready financial records and master data.
• Prepare data for budgets, forecasts, variance analyses, and management reviews.
• Maintain contract-specific finance documentation and escalate concerns through established channels.

Skills

Excel

AP/AR knowledge

Attention to detail

Billing processes

Education

High school diploma or GED

Tools

ERP systems

WAWF

Job description

Day & Zimmermann Company in Hawthorne, NV, seeks an Administrator, Finance to support the Hawthorne Contract, a large U.S. Army depot maintenance and operations program.

You will process routine financial transactions, assist billing and period-close activities, and maintain audit-ready records and trackers for contract reporting and decision support. The role requires meticulous data entry, proficiency with Excel and financial systems, and collaboration with internal teams to resolve