Property Book Officer

Day & Zimmermann Company; Hawthorne (NV); On-site; USD 34,000 - 49,000; Full time

Job summary

Day & Zimmermann Company in the United States seeks a Property Book Officer to manage the approved Property Management System for government-furnished and contractor property at Hawthorne Army Depot. You will oversee receipt, storage, issue, inventory, tracking, reconciliation, and disposition while ensuring audit readiness and compliance with FAR and DoD requirements.

The role requires strong recordkeeping, inventory reconciliation, and familiarity with government property regulations.

Qualifications

• High school diploma or GED required; related postsecondary training optional.
• 3+ years in property accountability, government property, materials, inventory, logistics, or supply chain.
• Knowledge of government property accountability principles, FAR Part 45, FAR 52.245-1.
• Ability to reconcile inventories, research discrepancies, and support loss investigations.
• Proficiency with automated property accountability systems and standard office software.
• Ability to obtain and maintain a valid state driver’s license and government security clearance.

Responsibilities

• Maintain and administer an approved Property Management System for accountability, stewardship, utilization, and control of government and contractor property; serve as SME for property accountability.
• Establish and maintain auditable property records; support acquisition, receipt, transfer, issue, location, and disposition transactions.
• Coordinate physical inventories, investigate discrepancies, and prepare documentation for loss/release actions.
• Conduct monthly reviews, walkthroughs, and annual system analyses to evaluate compliance and risk; generate reports as required.
• Prepare and analyze reports for agencies, leadership, auditors, and stakeholders; improve procedures and internal controls.

Skills

Property accountability

Audit readiness

Recordkeeping

Data entry

Education

High school diploma or GED

Tools

Property management software

Office software

Job description

The Property Book Officer administers the approved Property Management System for Government-furnished, contractor-acquired, and other accountable equipment and personal property associated with Hawthorne Army Depot. This position manages property accountability activities including receipt, storage, issue, inventory, tracking, reconciliation, loss reporting, and disposition while maintaining accurate property records and automated databases. The role supports audit readiness and property stewardship by ensuring compliance with applicable contractual requirements, FAR Part 45, FAR 52.245-1, DFARS provisions, Department of Defense instructions, Army regulations, and established property management procedures.

Responsibilities

• Maintain and administer an approved Property Management System to ensure accountability, stewardship, utilization, and control of Government and contractor-managed equipment and personal property associated with Hawthorne Army Depot. Serve as the subject matter expert for Government property accountability and provide guidance to management, functional departments, auditors, and Government representatives regarding property management requirements, compliance matters, and corrective actions. Interpret and apply Federal, Department of Defense, Army, and contractual property requirements to identify risks and recommend corrective actions and process improvements. 40%

• Establish, update, and maintain auditable property records for Government-furnished and contractor-acquired property. Process and maintain documentation supporting acquisition, receipt, transfer, issue, location, utilization, and disposition transactions while ensuring the accuracy of property and general ledger records. 20%

• Coordinate and conduct physical inventories of accountable property and reconcile inventory results with official property records. Investigate discrepancies, analyze root causes, recommend corrective actions, process adjustments as authorized, and prepare documentation supporting Reports of Loss and Relief of Responsibility actions. 15%

• Conduct monthly property management reviews, walkthroughs, and annual system analyses to evaluate compliance, accountability, effectiveness, and risk within the Property Management System. Recommend corrective actions and process improvements as necessary, coordinate with Government representatives, and provide required transaction, inventory, and accountability reports related to Government-Furnished Property. 10%

• Prepare and analyze reports for Government agencies, company leadership, auditors, and external stakeholders as required. Develop, maintain, and continuously improve property management procedures, work instructions, policies, and internal controls to support compliance and operational effectiveness. 10%

• Perform other duties of the same or lower level of difficulty as assigned. May be assigned occasional duties of a higher level of difficulty than those listed above. 5%

Qualifications

• High school diploma or GED required. Related postsecondary education or specialized supply/property training may support successful performance but is not required.

• Three or more years of related experience in property accountability, Government property, materials, inventory, logistics, or supply chain, including the maintenance or reconciliation of auditable records.

• Working knowledge of Government property accountability principles, property management systems, and auditable transaction records.

• Working knowledge of Government property requirements applicable to assigned work, including FAR Part 45 and FAR 52.245-1.

• Ability to reconcile physical inventory results, research discrepancies, document adjustments, and support loss investigations.

• Ability to use automated property accountability systems and standard office software to maintain records, analyze data, and prepare reports.

• Ability to develop and maintain property procedures, work instructions, and internal controls that support compliance and audit readiness.

• Ability to communicate property status, discrepancies, requirements, and supporting documentation to Government representatives, auditors, and internal stakeholders.

• Must be able to obtain and maintain a valid state driver's license.

• Must be able to obtain and maintain the appropriate level of government security clearance, obtain a clearance through the Bureau of Alcohol, Tobacco, Firearms and Explosives, and be favorably vetted through the NCIC III System.

Benefits and Pay Transparency

Day & Zimmermann offers a comprehensive benefits package designed to support the health, financial security, and well-being of our employees. Benefits may include medical, dental, and vision coverage; retirement savings options; paid time off; and other company-provided programs, subject to applicable plan terms and eligibility requirements.

In compliance with this state's pay transparency laws, the pay range for this role is $30.26 -$30.26/hr. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location.Pay is determined by the assigned work location and, where applicable, the governing collective bargaining agreement. The posted range reflects differences among locations and agreements; the rate for each assignment is fixed and is not based on seniority or experience.

Day & Zimmermann is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.