Finance Administrative Specialist

Cityofmarion; Marion (IA); On-site; USD 35,000 - 52,000; Full time

Job summary

City of Marion is seeking an Administrative Assistant to support the Finance Department at City Hall. The role focuses on clerical tasks, financial processing, and records management, ensuring accurate recordkeeping and confidential handling of information.

Responsibilities include scheduling, invoicing, AR processing, council materials, and interdepartmental coordination. A high school diploma is required; a 2-year degree is preferred. Strong customer service and computer skills are essential.

Qualifications

• High school diploma or equivalent required.
• Two-year degree in accounting, business or related field preferred.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide general administrative support and document preparation for the Finance Department.
• Schedule meetings, maintain calendars, and prepare materials.
• Process invoices, revenues, and accounts receivable; support deposits and reports.
• Prepare council documents and assist with check runs and payments.
• Maintain insurance, vehicle records, and filing systems; ensure confidentiality.

Skills

Customer service

Confidentiality

Attention to detail

Multi-tasking

Filing systems

Communication

Records management

Computer skills

Education

High school diploma or equivalent

Two-year degree in accounting or related field

Job description

City of Marion is seeking an Administrative Assistant to support the Finance Department at City Hall. The role focuses on clerical tasks, financial processing, and records management, ensuring accurate recordkeeping and confidential handling of information.

Responsibilities include scheduling, invoicing, AR processing, council materials, and interdepartmental coordination. A high school diploma is required; a 2-year degree is preferred. Strong customer service and computer skills are essential.