Finance Administrative Assistant – Engineering Firm

Ardaman & Associates, Inc. in; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) with company match

Job summary

Ardaman & Associates, Inc. invites a proactive Administrative Assistant to support our Tampa finance team. The role covers client/project setup, billing processes, receivables and payables, POs/COs, budgets, vendor setup, and report distribution.

The ideal candidate will have engineering firm experience, strong Microsoft Office skills, and the ability to manage multiple tasks with accuracy and reliability. This position requires office presence during standard business hours.

Qualifications

• One year of accounts receivables and payables experience.
• Billing experience preferred.
• Strong MS Office skills (Word/Excel/Outlook).
• Excellent communication and organizational abilities.

Responsibilities

• Set up clients and projects; help manage project billing and reports.
• Process receivables, payables, POs, and COs; assist with budgets.
• Handle collections and ensure timely payments; coordinate with vendors.
• Enter employee timesheets; assist HR with paperwork and onboarding.
• Order office and safety supplies; manage incoming/outgoing mail and shipments.
• Assist in editing and preparing engineering reports and proposals.

Skills

Accounts Receivable

Accounts Payable

Billing

Collections

MS Word

Excel

Outlook

Communication

Organization

Multitasking

Self-starter

Analytical

Problem-solving

Customer Service

Office administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ardaman & Associates, Inc. invites a proactive Administrative Assistant to support our Tampa finance team. The role covers client/project setup, billing processes, receivables and payables, POs/COs, budgets, vendor setup, and report distribution.

The ideal candidate will have engineering firm experience, strong Microsoft Office skills, and the ability to manage multiple tasks with accuracy and reliability. This position requires office presence during standard business hours.