Admin Assistant

Express Employment Professionals - Cincinnati East; New York (NY); On-site; USD 32,000 - 46,000; Full time

Job summary

Express Employment Professionals is seeking an Office Assistant for our client, a financial technology company based in Brooklyn. You will perform clerical and administrative tasks to support daily operations, greet visitors, answer calls, and coordinate schedules with managers.

The role requires strong communication, attention to detail, and proficiency in MS Office. You will maintain files, assist with back-office ERP systems, and help keep the office organized and efficient.

Qualifications

• Proven experience as an office assistant (Preferred).
• High School Diploma or equivalent is required or preferred.
• Willingness to learn and take direction.

Responsibilities

• Make and receive calls using a multiline system.
• Greet visitors and direct them to the appropriate employees.
• Coordinate with Managers to schedule appointments or update schedules.
• Sort and distribute mail and maintain filing systems.
• Maintain records and documents with accuracy.
• Assist with clerical/administrative tasks per guidelines.
• Schedule meetings and conferences as appropriate.
• Familiarity with back-office ERP systems is a plus.

Skills

Multiline phone system

Verbal and written communication

Attention to detail

Organizational skills

Time management

Visitor greeting

Be coachable

Education

High School Diploma or equivalent

Tools

MS Office

Job description

Express Employment Professionals is one of the largest privately owned staffing and recruiting companies looking to hire for a financial technology company based in Brooklyn.

Job Description:

As an office assistant you will be responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. These duties may include sorting and distributing mail throughout the office, greeting office visitors and directing them to employees and coordinating with Managers to schedule appointments or update schedules.

Key Skills and Responsibilities:

• Making and receiving calls using a multiline system.
• Strong verbal and written communication.
• Must be detail orientated and attentive.
• Proficiency in MS Office
• Welcoming any visitors to your office.
• Be coachable with a willingness to learn.
• Excellent organizational and time management skills
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Knowledge of “back-office” computer systems (ERP software).
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.

Requirements:

• Proven experience as an office assistant (Preferred)
• High School Diploma or equivalent