Finance - Administrative Assistant

Blackstone; Miami (FL); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Comprehensive health benefits

Paid time off

401(k) plan

Discretionary bonuses

Job summary

Blackstone is seeking an experienced Administrative Assistant to provide support to senior professionals within the Finance and Procurement teams. You will manage calendars, coordinate travel, handle expenses, and assist with special projects.

The successful candidate will have over 5 years of experience, strong Microsoft Office skills, and the ability to work in a fast-paced environment with a high level of confidentiality. A competitive salary package will be offered based on experience.

Qualifications

• 5+ years of administrative assistant experience supporting senior-level professionals.
• Strong Microsoft Office skills, including PowerPoint and Outlook.
• Highly organized with strong attention to detail.
• Ability to effectively multi-task and prioritize competing deadlines.
• Experience with coordinating travel arrangements, familiarity with Concur preferred.

Responsibilities

• Manage calendars, scheduling internal and external appointments.
• Answer calls and act as a gatekeeper for senior-level professionals.
• Book conference rooms and manage guest registrations.
• Coordinate travel arrangements, including flights and hotels.
• Assist with various projects, including event planning.

Skills

Administrative assistance

Microsoft Office

Detail-oriented

Multi-tasking

Travel coordination

Confidentiality

Strong communication

Independent worker

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com.

Job Description

The Administrative Assistant role entails providing support to a team of senior-level professionals within Finance and Procurement. The responsibilities include:

• Managing calendar(s), including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior-level professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, and registering guests in the visitors’ system
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Assisting with a variety of bespoke projects, including event planning
• Maintaining and organizing files
• Coordinating and supporting various business culture initiatives
• Acting as back-up support for other senior-level professionals

Qualifications

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, and have sound judgment and demonstrated excellence in prior endeavors. In addition, the successful candidate must meet the following qualifications:

• 5+ years of administrative assistant experience supporting two or more senior-level professionals
• Strong Microsoft Office skills (including PowerPoint and Outlook)
• Highly organized with strong attention to detail
• Effectively multi‑tasks and prioritizes competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Works well under pressure
• Performs duties with the highest level of confidentiality and professional integrity
• Strong communication skills; high EQ
• An independent worker with strong follow‑through skills

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Compensation & Benefits

Expected annual base salary range: $70,000 – $130,000. Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Equal Employment Opportunity

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

Licensing Requirements

Depending on the position, you may be required to obtain certain securities licenses if you are in a client‑facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or client questions
• Marketing Blackstone funds to new or existing clients
• Supervising or training securities licensed employees
• Structuring or creating Blackstone funds/products
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case‑by‑case basis. Please speak with your Blackstone Recruiting contact with any questions.