Finance Admin: Production Payments & QuickBooks

Tahche Outsourcing Services Inc; California; On-site; USD 40,000 - 50,000; Full time

Job summary

A global creative branding agency is seeking a Finance Admin, Production Support in Missouri. This role involves managing vendor payments, prepayments, and credit card expenses. The Finance Admin will work closely with the production team ensuring timely payments and accurate expense categorization in QuickBooks Online. Candidates should have over a year of finance experience and a strong understanding of expense management. Join a company recognized for its exceptional customer service and creative approach.

Qualifications

• 1+ years of experience in finance or accounting roles.
• Proficiency in QuickBooks Online or similar accounting software.
• Strong understanding of credit card expense management and vendor payments.

Responsibilities

• Manage prepayments, vendor payments, and credit card expenses.
• Collaborate closely with the production team for timely payments.
• Oversee credit card expense categorization in QuickBooks Online.
• Assist with employee reimbursements and ensure accuracy.
• Ensure bills are submitted to the Accounts Payable team timely.
• Monitor credit card expenses and approvals.

Skills

Finance management

Vendor payments

Expense reporting

QuickBooks Online

Job description

About the company: Our U.S partner company is aglobal creative branding agency specializingin trend-forward, sustainable merchandise. Our team of branded merchandise professionalspartners with enterprise-level companies to design and brand merchandise at scale, whilemanaging complex seasonal and long-term e-commerce stores, fulfilment and kitting projects,uniform and award programs, and large-volume retail initiatives.

We collaborate with household-name brands and have built a reputation over the past 10 yearsfor exceptional customer service, creativity, and a human approach to business. We areproud to be a member of 1% for the Planet and was named Counselor Magazines #1 Best Place
to Work in our industry for companies with 26-100 employees.

Job Description: The Finance Admin, Production Support will manage prepayments, vendor
payments, and credit card expenses within the company. This role will collaborate closely with
the production team to ensure timely payments as orders progress. The position will also
oversee credit card expense categorization, assist with employee reimbursements, and support
the Accounts Payable team to ensure accurate bill processing in QuickBooks Online. The
Finance Admin will play a key role in maintaining efficient financial operations across various
departments.

Essential Responsibilities:
Work closely with the production team to ensure prepayments are made on time asorders progress.
Oversee the categorization of credit card expenses in QuickBooks Online.
Process and track vendor prepayments in accordance with production schedules.
Assist with employee expense reports and reimbursements, ensuring accuracy andcompliance.
Ensure all bills are submitted to the Accounts Payable team for timely entry into QBO.
Monitor and follow up on credit card expenses and approvals for timely processing.
Collaborate with finance team members to maintain accurate financial records.
Ensure proper coordination between finance and production teams to support financialoperations.

Minimum Qualifications:
1+ years of experience in finance or accounting roles.
Proficiency in QuickBooks Online or similar accounting software
Strong understanding of credit card expense management and vendor payments.