Finance & Admin Operations Coordinator

Monash University; San Jose (CA); On-site; USD 55,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support to the Bursar's Office in San José, CA.

Reporting to the University Bursar, the role involves coordinating workflows, recruitment activities, onboarding, record keeping, and payment processing, ensuring adherence to university policies and procedures.

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Two years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.
• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or a related field (preferred).
• Five years of progressively responsible administrative support experience in a complex office environment (preferred).
• Experience with PeopleSoft, Google Workspace; Microsoft Office; CSUBuy; Concur (preferred).
• Cal State University or higher education experience (preferred).

Responsibilities

• Coordinate and monitor daily administrative operations including processing mail and checks, ordering supplies, and managing facility and technology requests
• Collaborate with Administrative team to develop, maintain and/or update administrative workflows and business processes
• Coordinate office activities including meetings and special events
• Monitor administrative deadlines and ensure timely completion of assignments
• Coordinate employee recruitments, including scheduling interviews, communicating with candidates, preparing recruitment materials, and supporting hiring processes
• Coordinate onboarding/offboarding activities for employees and student assistants, including facilitating access requests, equipment coordination, workspace preparation, and required documentation
• Coordinate building access requests, office space assignments, and equipment tracking for department personnel
• Serve as the primary coordinator for student assistant administrative matters and personnel documentation, including all phases of the recruitment process and time keeping
• Process and track requisitions, monitor purchase orders, and coordinate payment of invoices
• Manage department calendars, meetings, and scheduling activities

Skills

Communication

AI awareness

Office software

Policy interpretation

Troubleshooting

Systems thinking

Analysis

Budgeting

Written communication

Interpersonal skills

Discretion

Education

Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or related field

Tools

PeopleSoft

Google Workspace

CSUBuy

Concur

Microsoft Office

Job description

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support to the Bursar's Office in San José, CA.

Reporting to the University Bursar, the role involves coordinating workflows, recruitment activities, onboarding, record keeping, and payment processing, ensuring adherence to university policies and procedures.