Finance & Admin Assistant — A/R, A/P, Front Desk

Ativo-Senior-Living-of-Prescott-Valle; Prescott Valley (AZ); On-site; USD 34,000 - 36,000; Full time

Job summary

Ativo-Senior-Living-of-Prescott-Valle in Prescott Valley, AZ seeks an Administrative Assistant to support finance, accounting and some sales functions, including assisting with A/P and A/R, invoicing, and data entry.

You will help prepare financial reports, maintain records, assist with audits, front desk duties, and support the sales team in move-ins, while keeping confidentiality and complying with regulations.

Qualifications

• Must possess a minimum of a high school diploma or equivalent, associate degree or higher in accounting, finance, or related field, preferred.
• Proficiency in using accounting software is highly desirable.
• Business Office experience

Responsibilities

• Assist with accounts payable and accounts receivable processes.
• Record and process invoices, bills and payments.
• Establish and maintain procedures for financial data handling.
• Collect and review data for billing and reporting aligned with goals.
• Reconcile financial statements and accounts.
• Assist with move-ins and resident retention.
• Prepare financial reports and summaries.
• Maintain accurate financial records and documentation.
• Data entry and administrative tasks related to accounting.
• Support front desk and assist Sales with generating move-ins.
• Maintain employee records including payroll files and training.
• Ensure timely data entry for training and compliance.
• Provide audit/support during financial reviews.

Education

High school diploma or equivalent

Associate degree in accounting or finance

Bachelor's degree in accounting or finance

Proficiency in accounting software

Business Office experience

Numerical aptitude

Analytical skills

Communication skills

Microsoft Excel

Microsoft Word

Google Workspace

Tools

Accounting software

Microsoft Excel

Microsoft Word

Google Workspace

Job description

Ativo-Senior-Living-of-Prescott-Valle in Prescott Valley, AZ seeks an Administrative Assistant to support finance, accounting and some sales functions, including assisting with A/P and A/R, invoicing, and data entry.

You will help prepare financial reports, maintain records, assist with audits, front desk duties, and support the sales team in move-ins, while keeping confidentiality and complying with regulations.