Financial Office Assistant

Peregrine Senior Living; City of Syracuse (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Generous PTO

Paid Holidays and Floating Holidays

Health Insurance – medical, dental, &

Child Care Reimbursement

Compassionate PTO Donation Program

Flexible Scheduling

Employee Assistance Program

PTO Cash-Out Program

401(k) with Company Match

Job summary

Peregrine Senior Living in Syracuse, NY seeks a detail-oriented Financial Office Assistant to join our Corporate Office. The role provides administrative and financial support, maintaining records and assisting with accounting functions in a fast-paced environment.

The ideal candidate will have strong organizational skills, attention to detail, and discretion with confidential information. Proficiency in QuickBooks, Excel, and Outlook is preferred, with a HS diploma required and an Associate

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or related field preferred.
• Experience in accounting, bookkeeping, or office administration preferred.
• Proficiency in QuickBooks and Microsoft Office, particularly Excel and Outlook.
• Strong data entry, organizational, and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Assist with accounts payable and accounts receivable processing.
• Prepare and maintain financial records, invoices, and supporting documentation.
• Reconcile bank statements and resolve discrepancies.
• Reconcile corporate credit card accounts and prepare and distribute internal billing.
• Process payroll imports and distribute weekly payroll reporting.
• Process deposits and assist with cash management activities.
• Maintain financial records and assist with data entry.
• Maintain resident and vendor files in accordance with company policies.
• Assist with budget preparation and financial reporting.
• Answer phones, respond to inquiries, and provide administrative support.
• Coordinate with department leaders, vendors, and corporate staff as needed.
• Ensure compliance with company policies and procedures regarding financial documentation and record retention.
• Perform other duties as assigned.

Skills

Data entry

Organizational skills

Problem-solving

Time management

Verbal and written communication

Discretion / confidentiality

Education

High school diploma or equivalent

Associate degree in Accounting or Business Administration

Tools

QuickBooks

Excel

Outlook

Job description

Schedule:

Full-Time

Salary:

$20.00-$23.00 per hour, based on experience

Benefits:

• Generous PTO
• Paid Holidays and Floating Holidays
• Aetna Health Insurance, including Medical, Dental, and Vision
• Child Care Reimbursement
• Compassionate PTO Donation Program
• Flexible Scheduling
• Employee Assistance Program
• PTO Cash-Out Program
• Retirement Plan – 401(k) with Company Match

Position Summary:

We are currently seeking a detail-oriented and organized Financial Office Assistant to join our Corporate Office team in Syracuse, NY.

The Financial Office Assistant will provide administrative and financial support to the Corporate Office, assist with accounting functions, maintain accurate financial records, and help ensure efficient daily operations. The ideal candidate will demonstrate strong organizational skills, attention to detail, professionalism, and the ability to handle confidential information with discretion.

Financial Office Assistant Responsibilities:

• Assist with accounts payable and accounts receivable processing.
• Prepare and maintain financial records, invoices, and supporting documentation.
• Reconcile bank statements and resolve discrepancies.
• Reconcile corporate credit card accounts and prepare and distribute internal billing.
• Process payroll imports and distribute weekly payroll reporting.
• Process deposits and assist with cash management activities.
• Maintain financial records and assist with data entry.
• Maintain resident and vendor files in accordance with company policies.
• Assist with budget preparation and financial reporting.
• Answer phones, respond to inquiries, and provide administrative support.
• Coordinate with department leaders, vendors, and corporate staff as needed.
• Ensure compliance with company policies and procedures regarding financial documentation and record retention.
• Perform other duties as assigned.

Education & Experience:

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Previous experience in accounting, bookkeeping, or office administration preferred.
• Proficiency in QuickBooks and Microsoft Office, particularly Excel and Outlook.
• Strong data entry, organizational, and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.

Company Overview:

Peregrine Senior Living is known for its innovative leadership in revolutionizing care for older adults. Joining Peregrine means working for a leader in memory care-based programs that has helped establish today's standards and continues to shape the future of senior care. Come join our team and help us provide exceptional care for the senior population.

Peregrine Senior Living's Corporate Office, located in Syracuse, NY, provides administrative, financial, and operational support to our communities and team members. Our corporate team plays an essential role in supporting the organization and helping ensure our communities have the resources and support needed to provide exceptional care to our residents.

Employee Appreciation:

• Periodic All-Staff Appreciation Events
• Annual Longevity Rewards, including an Anniversary Bonus

Equal Opportunity Employment:

Peregrine Senior Living is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by applicable federal, state, or local law.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Peregrine Senior Living makes all employment decisions based solely on qualifications, merit, and business needs.