Administrative Assistant

Ativo-Senior-Living-of-Prescott-Valle; Prescott Valley (AZ); On-site; USD 34,000 - 36,000; Full time

Job summary

Ativo-Senior-Living-of-Prescott-Valle in Prescott Valley, AZ seeks an Administrative Assistant to support finance, accounting and some sales functions, including assisting with A/P and A/R, invoicing, and data entry.

You will help prepare financial reports, maintain records, assist with audits, front desk duties, and support the sales team in move-ins, while keeping confidentiality and complying with regulations.

Qualifications

• Must possess a minimum of a high school diploma or equivalent, associate degree or higher in accounting, finance, or related field, preferred.
• Proficiency in using accounting software is highly desirable.
• Business Office experience

Responsibilities

• Assist with accounts payable and accounts receivable processes.
• Record and process invoices, bills and payments.
• Establish and maintain procedures for financial data handling.
• Collect and review data for billing and reporting aligned with goals.
• Reconcile financial statements and accounts.
• Assist with move-ins and resident retention.
• Prepare financial reports and summaries.
• Maintain accurate financial records and documentation.
• Data entry and administrative tasks related to accounting.
• Support front desk and assist Sales with generating move-ins.
• Maintain employee records including payroll files and training.
• Ensure timely data entry for training and compliance.
• Provide audit/support during financial reviews.

Education

High school diploma or equivalent

Associate degree in accounting or finance

Bachelor's degree in accounting or finance

Proficiency in accounting software

Business Office experience

Numerical aptitude

Analytical skills

Communication skills

Microsoft Excel

Microsoft Word

Google Workspace

Tools

Accounting software

Microsoft Excel

Microsoft Word

Google Workspace

Job description

Job Details

Job Location: Prescott Valley, AZ 86314

Salary Range: $25.00 - $26.00 Hourly

Job Shift: Day

POSITION SUMMARY

The Administrative Assistant provides support to the finance, accounting and some sales function. Supporting the BOM.

RESPONSIBILITIES

• Assist with accounts payable (A/P) and accounts receivable (A/R) process.
• Recording and processing invoices, bills, and payments.
• Establish and maintain ongoing procedures to
• Collect and review financial data necessary for billing and accounting support services, ensuring alignment with business performance goals, deadlines, and reporting requirements
• Reconciling financial statements and accounts.
• Assist with new move ins and resident retention
• Assist in preparing financial reporting and summaries.
• Maintain accurate financial records and documentation.
• Conduct data entry and administrative tasks related to accounting.
• Provide support at the front desk and assist the Sales team in generating new move-ins
• Maintain accurate employee personnel records, including payroll information, personnel files, and training documentation
• Ensure timely and accurate data entry related to employee training and compliance records
• Provide support during audits or financial reviews, as necessary.
• Supervisory Responsibility: Some

QUALIFICATIONS

Education & Experience

• Must possess a minimum of a high school diploma or equivalent, associate degree or o higher in accounting, finance, or related field, preferred.
• Proficiency in using accounting software is highly desirable.
• Business Office experience

Knowledge, Skills & Abilities

• Understanding of basic accounting principles and concepts.
• Familiarity with financial regulations and compliance standards.
• Understanding of accounts payable/receivable process, reconciliations, and financial o reporting.
• Strong numerical aptitude, analytical and problem-solving skills.
• Exceptional communication skills in English, enabling effective interaction with residents and staff through both verbal and written means.
• Ability to work independently as well as collaboratively in a team environment.
• Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, Google, and accounting software.
• Ability to multi-task, prioritize and have excellent time management skills

Standard Requirements

• Must meet the assisted living requirements for criminal history screening.
• Must have sincere interest in providing quality and innovative care for seniors.
• Ability to understand the policies and procedures of the Community including emergency plans.
• Follow mandatory reporting requirements and Resident Rights.
• Ability to work as a team.
• Ability to maintain confidentiality at all times.

Certificates & Licenses

• None