File Clerk

Veterans Health Administration; Chillicothe (OH); On-site; USD 38,000 - 49,000; Full time

Job summary

U.S. Department of Veterans Affairs in Chillicothe, OH seeks a File Clerk/Scanning Specialist in the Health Information Management (HIM) department. You will coordinate scanning, importing, indexing, and destruction of patient and administrative documents, ensuring correct patient linkage and data quality.

This is not a virtual role and operates Monday–Friday with standard daytime hours. Responsibilities include scanning non-medical documents, verifying proper criteria and priority, and

Qualifications

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript to receive credit for that education.

Responsibilities

• Performs duties related to scanning, importing, indexing, quality control, and destruction of health and administrative information.
• Scans various clinical and administrative documents and ensures they are linked to the correct patient record.
• Reviews image accessibility and quality, reports misfiles or corrupt scans to the supervisor.
• Prepares documents for scanning by removing staples and clips and follows priority criteria per SOPs.

Education

Transcript submission requirement

Foreign education recognition with Certificate of Foreign Equivalency

Job description

• Department: Department of Veterans Affairs

This position will serve as File Clerk/Scanning Specialist in the Chillicothe VA Medical Center, Patient Business Service, Health Information Management (HIM), Medical Records File/Scanning Section and will report to the Chief of HIMS. The primary duties of this position are to coordinate the scanning and importing of patient medical and administrative documents in a timely and accurate manner.

Key Responsibilities

Duties include, but are not limited to: Performs duties related to the scanning and/or importing, indexing, quality control, and destruction of health and administrative information. Scans various clinical and administrative documents. Ensures the scanned documents are associated to the correct patient and note. Reviews the image accessibility and quality. Notifies the supervisor when images are scanned into the wrong patient's record, are indexed incorrectly, or are corrupt.

Scans non-medical documents requested by clinical providers as supporting evidence of their medical decision making. Reviews documents for appropriate scanning criteria, such as proper authentication, and what priority the documentation falls into in accordance with the scanning priority matrix and local standard operating procedures. Prepares documents to be scanned by removing all paper clips and staples from documents.

Work Schedule: Monday through Friday, 7:30 am to 4:00 pm. Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD93687A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $37992 – $49393/yr.

What is the application deadline?

Applications close on 2026-11-09.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-01 · Not affiliated with or endorsed by OPM or USAJOBS.gov