File Supervisor

US-Department-of-Veterans-Affair; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The U.S. Department of Veterans Affairs—Chalmers P. Wyle VA Ambulatory Care Center in Columbus, OH—seeks a supervisor for the Medical Records Scanning Unit within HIMS/PBS.

You will manage staff handling scanning into the EMR and administrative files, ensuring secure, compliant record processing. Qualified candidates will demonstrate at least one year of specialized experience at GS-5 level equivalence and proficiency in records management and supervisory duties.

Qualifications

• Specialized experience: 1 year at least, equivalent to GS-5, in records handling and scanning.
• Experience includes retrieving, tracking, scanning/importing, purging, and retiring records per policy.
• Experience supervising staff tasked with scanning documents into paper and electronic records.

Responsibilities

• Supervise staff in the Medical Records Scanning Unit and related administrative documents.
• Oversee scanning of documents into the electronic medical record and paper records ensuring accuracy and compliance.

Skills

Conflict Management

Influencing/Negotiating

Manages Resources

Partnering

Planning and Evaluating

Job description

The primary purpose of this position is the supervision of the Medical Records Scanning Unit of the Health Information Management Section (HIMS) which falls under the Patient Business Service (PBS) at the Chalmers P. Wylie Veterans Affairs Ambulatory Care Center (VAACC) in Columbus, OH. The position serves as the supervisor for the staff responsible for scanning documents into the electronic medical record as well as administrative documents.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. You may qualify at the GS-6 level if you fulfill one of the following qualifications:

SPECIALIZED EXPERIENCE: One (1) year of specialized experience that equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-5 grade level in the Federal service. Specialized experience includes: retrieving, tracking, scanning/importing, purging, and retiring records according to established policies and procedures; overseeing employees tasked with scanning documents into paper and electronic records.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:

• Conflict Management
• Influencing/Negotiating
• Manages Resources
• Partnering
• Planning and Evaluating

Supervisory Situational Judgment Test

Applicants will be required to complete a Supervisory Situational Judgment Test (SSJT) as part of the assessment process for this position. The SSJT evaluates judgment and decision-making skills that align with relevant competencies, organizational values, and best practices. Assessment results may be used as part of the evaluation, ranking and referral process. This is not a timed test, however, the assessment is expected to be approximately 45 minutes or less to complete. The assessment for this application does not include a cut score for a minimum level of required proficiency in these critical general competencies. However, you must answer each item in the assessment.

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Requirements: This position requires occasional lifting and carrying of such items as record boxes and bulky paper files.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.