File Clerk - CCDF

Firefly Children & Family Alliance; Indianapolis (IN); On-site; USD 32,000 - 42,000; Part time

Job summary

Firefly Children & Family Alliance in Indianapolis, IN is seeking a detail-oriented File Clerk for a contract role to support the CCDF program. You will scan, file, and maintain client sequences, ensuring accurate alphabetical organization across multiple county files and year-end boxings for state storage.

The successful candidate will have a high school diploma, strong organizational and communication skills, and the ability to handle confidential information with cultural sensitivity.

Qualifications

• High School Diploma or equivalent.
• Knowledge of the social system within the state.
• Strong organizational and communication skills.
• Respect for confidentiality practices.
• Ability to respond to cultural differences.
• Good prioritization and time management.

Responsibilities

• Photocopying, faxing, filing and emailing.
• Maintain all files in alphabetical order for multiple county clients.
• File all sequences in client files.
• File all changes, report of change forms and any to the info pertinent to the client files.
• Pull all files during monitoring of files.
• Provide assistance with files during review for fraud and repayments.
• Work with State to box files each contract each year for delivery to State storage sight.
• Provide backup to specialist, administrative assistant and receptionist.
• Record and scan all files to the State of Indiana.

Skills

Organizational skills

Communication skills

Time management

Confidentiality

Cultural sensitivity

Education

High School Diploma

Job description

Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children & Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.

Firefly Children & Family Alliance is interviewing for a File Clerk in a contract position in Indianapolis, IN.The File Clerk will be responsible for scanning and maintaining all files within the CCDF Program. The File Clerk will file all client sequences and any changes made to client file. This person must have the ability to concentrate and pay close attention to detail when filing and sorting.

As a File Clerk you will have the following job responsibilities:

General Clerical and Admin (70%)

• Photocopying, faxing, filing and emailing
• Maintain all files in alphabetical order for multiple county clients
• File all sequences in client files
• File all changes, report of change forms and any to the info pertinent to the client files
• Pull all files during monitoring of files
• Provide assistance with files during review for fraud and repayments
• Work with State to box files each contract each year for delivery to State storage sight
• Provide backup to specialist, administrative assistant and receptionist
• Any other duties deemed necessary by the supervisor

Data Management and Tracking (30%)

• Record and scan all files to the State of Indiana

Job Requirements:

• High School Diploma
• Knowledgeable regarding social system within the state
• Strong organizational and communication skills. Communicates clearly and effectively
• Displays respect for and consistently follows confidentiality practices
• Demonstrates appreciation for and ability to respond to cultural differences
• Adept prioritizations and time management abilities

Working Conditions:

• Heavy Exposure to PC and phones
• Weekly, monthly and annual deadlines
• Daytime hours with some evenings as needed
• Lifting and moving around boxes/files

Firefly Children & Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.