File Clerk - CCDF

ViziRecruiter,LLC.; Indianapolis (IN); On-site; USD 28,000 - 36,000; Part time

Job summary

Firefly Children and Family Alliance in Indianapolis, IN is interviewing for a File Clerk contract position. The role focuses on scanning and maintaining all CCDF program files and ensuring accurate filing of client sequences and changes.

Attention to detail and confidentiality are essential as you support administrative tasks across multiple county files. You will handle general clerical duties, organize records, and assist with file reviews, while coordinating with state storage processes and

Qualifications

• Strong organizational and communication skills.
• Displays respect for and consistently follows confidentiality practices.
• Demonstrates appreciation for and ability to respond to cultural differences.
• Adept prioritizations and time management abilities.

Responsibilities

• General Clerical and Admin (70%) – Photocopying, faxing, filing and emailing; maintain all files in alphabetical order for multiple county clients; file all sequences and changes; pull files during monitoring; assist with reviews for fraud and repayments; box files for State storage; backup to specialist, admin assistant and receptionist; perform other duties as assigned.
• Data Management and Tracking (30%) – Record and scan all files to the State of Indiana.

Skills

Organizational skills

Communication

Confidentiality

Cultural sensitivity

Time management

Education

High School Diploma

Job description

Introduction

Firefly Children and Family Alliance is a nonprofit that has supported Indiana families and adults for generations. Our organization is built on the belief that giving kids and adults the chance to succeed creates stronger communities. We help Hoosiers overcome hardship and unhealthy behaviors.

Overview

BUILD A CAREER THAT MEANS MORE

Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.

Firefly Children & Family Alliance is interviewing for aFile Clerk in acontract position in Indianapolis, IN. The File Clerk will be responsible for scanning and maintaining all files within the CCDF Program. The File Clerk will file all client sequences and any changes made to client file. This person must have the ability to concentrate and pay close attention to detail when filing and sorting.

Responsibilities

General Clerical and Admin (70%)

• Photocopying, faxing, filing and emailing.
• Maintain all files in alphabetical order for multiple county clients.
• File all sequences in client files.
• File all changes, report of change forms and any to the info pertinent to the client files.
• Pull all files during monitoring of files.
• Provide assistance with files during review for fraud and repayments.
• Work with State to box files each contract each year for delivery to State storage site.
• Provide backup to specialist, administrative assistant and receptionist.
• Any other duties deemed necessary by the supervisor.

Data Management and Tracking (30%)

• Record and scan all files to the State of Indiana.

Requirements

• High School Diploma.
• Knowledgeable regarding social system within the state.
• Strong organizational and communication skills. Communicates clearly and effectively.
• Displays respect for and consistently follows confidentiality practices.
• Demonstrates appreciation for and ability to respond to cultural differences.
• Adept prioritizations and time management abilities.

Working Conditions:

• Heavy Exposure to PC and phones.
• Weekly, monthly and annual deadlines.
• Daytime hours with some evenings as needed.
• Lifting and moving around boxes/files.