Administrative Assistant

ViziRecruiter,LLC.; Terre Haute (IN); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Student Loan Repayment

Tuition Reimbursement

Medical, Dental, and Health Insurance

Over 150 hours of PTO first year and 12 paid holidays

Short-Term and Long-Term Disability

Life Insurance

Job summary

A nonprofit organization in Terre Haute is hiring an Administrative Assistant. This role involves greeting visitors and supporting the Home Based program through clerical tasks such as data entry and document organization. The ideal candidate should have a high school diploma, experience with Excel, and strong clerical skills. Responsibilities include managing data, providing internal and external customer service, and general administrative duties. Competitive benefits include PTO and health insurance.

Qualifications

• High School Diploma or equivalent.
• Must be at least 21 years of age.
• Valid driver's license with valid insurance.
• Experience with Excel.
• Telephone experience answering multiple incoming lines.
• Clerical experience.
• Knowledge of computer and office equipment.
• Acquire knowledge of agencies' programs.
• Work with a team when applicable.

Responsibilities

• Solicit and input data.
• Complete and submit forms.
• Produce reports.
• Tracking and updating client lists.
• Direct inquiries to right people.
• Answer questions and provide information.
• Photocopying, faxing, filing, or emailing.
• Event planning.
• Monitor and maintain stock of supplies.

Skills

Experience with Excel

Clerical experience

Telephone experience answering multiple incoming lines

Knowledge of computer and office equipment

Ability to work with a team

Education

High School Diploma or equivalent

Job description

Introduction

Firefly Children and Family Alliance is a nonprofit that has supported Indiana families and adults for generations. Our organization is built on the belief that giving kids and adults the chance to succeed creates stronger communities. We help Hoosiers overcome hardship and unhealthy behaviors.

Overview

BUILD A CAREER THAT MEANS MORE

Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.

Firefly Children & Family Alliance is hiring an Administrative Assistant in our Terre Haute office. In this position you will greet and aid people as they come in and be the face of Firefly. You will also support the Home Based program with clerical support including but not limited to data entry, document organization and taking meeting minutes. This position will report to the Director of Home Based for Terre Haute.

Benefits

• Student Loan Repayment
• Tuition Reimbursement
• Medical, Dental, and Health Insurance
• Over 150 hours of PTO first year and 12 paid holidays
• Short-Term and Long-Term Disability
• Life Insurance

Responsibilities

Data Management and Tracking (25%)

• Solicit and input data.
• Complete and submit forms.
• Produce reports.
• Tracking and updating client lists.

Provide Internal and External Customer Service (15%)

• Direct inquiries to right people.
• Answer questions and provide information and documentation.

General Clerical and Admin (60%)

• Photocopying, faxing, filing, or emailing.
• Event planning.
• Monitor and maintain stock of supplies for both prevention and intervention programs, including safety items.
• Collaborate with team members in chart audit process.

Requirements

• High School Diploma or equivalent.
• Must be at least 21 years of age.
• Valid driver's license with valid insurance.
• Experience with Excel.
• Telephone experience answering multiple incoming lines.
• Clerical experience.
• Knowledge of computer and office equipment.
• Acquire knowledge of agencies' programs.
• Work with a team when applicable.