Field & Warehouse Operations Coordinator

Ceres Caribe; San Juan (PR); On-site; USD 19,286 - 23,419; Full time

Benefits offered by this job

Competitive pay

Growth opportunities

Meaningful work

Projects with impact

Job summary

Ceres Caribe is seeking a Field and Warehouse Administrator to support HR and operations in Puerto Rico. You will manage records, inventory, and communications, coordinate shipments, and prepare business documents using Excel and Office tools.

The role requires a High School Diploma or GED, 3+ years in admin/HR/inventory, strong MS Office skills, advanced Excel, and a valid Puerto Rico driver’s license with clean MVR. Occasional travel and vehicle use are part of the job.

Qualifications

• High School Diploma or GED required.
• Min 3 years of experience in administrative, office support, Human Resources, inventory control, or related functions.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Advanced Excel skills to organize, maintain, and analyze spreadsheets and inventory records.
• Experience managing confidential employee and company information.
• Strong organizational, communication, and time management skills.
• Valid Puerto Rico Driver’s License with a clean driving record.
• Must meet company MVR requirements to operate company vehicles.

Responsibilities

• Create, maintain, and update records within company systems and databases.
• Manage physical and electronic filing systems and ensure accurate document retention.
• Coordinate incoming and outgoing communications, correspondence, and shipments.
• Prepare reports, spreadsheets, letters, presentations, and other business documents using Microsoft Excel and other Office applications.
• Maintain office supply inventory and support day-to-day office operations.
• Organize and maintain warehouse inventory, including office supplies and carry out physical inventory of water supplies, uniforms, equipment, tools, and operational materials.
• Conduct routine physical inventory counts and reconcile inventory discrepancies.
• Track, issue, receive, and maintain accountability for company tools, equipment, and assets.
• Maintain organized inventory logs, reports, and tracking spreadsheets with a high degree of accuracy.
• Coordinate with field operations to ensure equipment, tools, and materials are properly assigned and available.
• Manage documentation requests through various administrative and governmental platforms.
• Assist with employee performance review tracking and HR-related administrative processes.
• Operate a company vehicle to support administrative tasks, warehouse activities, deliveries, pickups, onboarding events, and other business needs as required.
• Perform additional administrative and operational duties as assigned.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Driver's license

Organizational skills

Time management

Communication skills

Confidentiality handling

HR administrative experience

Education

High School Diploma or GED

Associate degree in business administration

Tools

Digital document management platforms

Administrative databases

Inventory management systems

Asset tracking software

HR information systems

Job description

Ceres Caribe is seeking a Field and Warehouse Administrator to support HR and operations in Puerto Rico. You will manage records, inventory, and communications, coordinate shipments, and prepare business documents using Excel and Office tools.

The role requires a High School Diploma or GED, 3+ years in admin/HR/inventory, strong MS Office skills, advanced Excel, and a valid Puerto Rico driver’s license with clean MVR. Occasional travel and vehicle use are part of the job.