Field and Warehouse Administrator

Ceres Caribe; San Juan (PR); On-site; USD 19,286 - 23,419; Full time

Benefits offered by this job

Competitive pay

Growth opportunities

Meaningful work

Projects with impact

Job summary

Ceres Caribe is seeking a Field and Warehouse Administrator to support HR and operations in Puerto Rico. You will manage records, inventory, and communications, coordinate shipments, and prepare business documents using Excel and Office tools.

The role requires a High School Diploma or GED, 3+ years in admin/HR/inventory, strong MS Office skills, advanced Excel, and a valid Puerto Rico driver’s license with clean MVR. Occasional travel and vehicle use are part of the job.

Qualifications

• High School Diploma or GED required.
• Min 3 years of experience in administrative, office support, Human Resources, inventory control, or related functions.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Advanced Excel skills to organize, maintain, and analyze spreadsheets and inventory records.
• Experience managing confidential employee and company information.
• Strong organizational, communication, and time management skills.
• Valid Puerto Rico Driver’s License with a clean driving record.
• Must meet company MVR requirements to operate company vehicles.

Responsibilities

• Create, maintain, and update records within company systems and databases.
• Manage physical and electronic filing systems and ensure accurate document retention.
• Coordinate incoming and outgoing communications, correspondence, and shipments.
• Prepare reports, spreadsheets, letters, presentations, and other business documents using Microsoft Excel and other Office applications.
• Maintain office supply inventory and support day-to-day office operations.
• Organize and maintain warehouse inventory, including office supplies and carry out physical inventory of water supplies, uniforms, equipment, tools, and operational materials.
• Conduct routine physical inventory counts and reconcile inventory discrepancies.
• Track, issue, receive, and maintain accountability for company tools, equipment, and assets.
• Maintain organized inventory logs, reports, and tracking spreadsheets with a high degree of accuracy.
• Coordinate with field operations to ensure equipment, tools, and materials are properly assigned and available.
• Manage documentation requests through various administrative and governmental platforms.
• Assist with employee performance review tracking and HR-related administrative processes.
• Operate a company vehicle to support administrative tasks, warehouse activities, deliveries, pickups, onboarding events, and other business needs as required.
• Perform additional administrative and operational duties as assigned.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Driver's license

Organizational skills

Time management

Communication skills

Confidentiality handling

HR administrative experience

Education

High School Diploma or GED

Associate degree in business administration

Tools

Digital document management platforms

Administrative databases

Inventory management systems

Asset tracking software

HR information systems

Job description

Job Title: Field and Warehouse Administrator

Location: Puerto Rico

Reports to: General Foreman

Compensation Range: $14-$17 per hour

About Ceres Caribe

Ceres Caribe was founded in Puerto Rico in 1998 after Hurricane Georges. It has since grown to be one of the largest employers by providing careers on the island. Ceres Caribe is recognized for its rapid disaster recovery including debris removal, demolition, and blue roofs. We perform resiliency services, including vegetation management and utility line clearing for the Puerto Rican power grid. Ceres Caribe is also nationally recognized for creating natural parks and an aviary center on the island. The company is expanding its efforts to assist in securing the power grid for the Island.

Driven by Purpose, Powered by People

At Ceres Caribe, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild. We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, opportunities for professional growth, and a culture built on resilience and teamwork.

What We Are Looking For

Field administrative / Warehouse clerk. This role plays a key part in operational support and administrative operations. Success in this role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

What You Will Do

• Create, maintain, and update records within company systems and databases.
• Manage physical and electronic filing systems and ensure accurate document retention.
• Coordinate incoming and outgoing communications, correspondence, and shipments.
• Prepare reports, spreadsheets, letters, presentations, and other business documents using Microsoft Excel and other Office applications.
• Maintain office supply inventory and support day‑to‑day office operations.
• Organize and maintain warehouse inventory, including office supplies and carry out physical inventory of water supplies, uniforms, equipment, tools, and operational materials.
• Conduct routine physical inventory counts and reconcile inventory discrepancies.
• Track, issue, receive, and maintain accountability for company tools, equipment, and assets.
• Maintain organized inventory logs, reports, and tracking spreadsheets with a high degree of accuracy.
• Coordinate with field operations to ensure equipment, tools, and materials are properly assigned and available.
• Manage documentation requests through various administrative and governmental platforms.
• Assist with employee performance review tracking and HR‑related administrative processes.
• Operate a company vehicle to support administrative tasks, warehouse activities, deliveries, pickups, onboarding events, and other business needs as required.
• Perform additional administrative and operational duties as assigned.

Required Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years of experience in administrative, office support, Human Resources, inventory control, or related functions.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Advanced Excel skills with the ability to organize, maintain, and analyze spreadsheets and inventory records.
• Experience managing confidential employee and company information.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Valid Puerto Rico Driver’s License with a clean driving record.
• Must meet company Motor Vehicle Record (MVR) requirements and be eligible to operate company vehicles. No major traffic violations or excessive moving violations.

Preferred Qualifications

• Associate in business administration, or a related field.
• Experience working digital document management platforms, and administrative databases.
• Experience with inventory management, warehouse organization, asset tracking, or logistics.
• Experience supporting utility, construction, disaster recovery, or field operations environments.

What To Expect

This position primarily works in an office environment supporting Human Resources and operational teams while also assisting with warehouse organization and inventory control. Daily responsibilities include employee interactions, document management, onboarding activities, compliance tracking, inventory management, tool accountability, reporting, and coordination with multiple departments. The role requires advanced organizational skills, frequent use of Microsoft Excel and company systems, and the ability to shift priorities based on business needs. Occasional local travel is required to support hiring events, employee onboarding activities, warehouse operations, deliveries, and other administrative errands using a company vehicle.

Physical Requirements and Environment

• Ability to sit for extended periods while performing administrative duties.
• Ability to use computers, phones, printers, and other office equipment.
• Ability to occasionally lift and move items weighing up to 50 pounds.
• Ability to organize and move inventory, equipment, and tools within warehouse and office areas.
• Ability to communicate effectively in person, by telephone, and through written correspondence.
• Ability to safely operate a company vehicle when required.
• Commitment to following company policies, procedures, and safety standards.
• Work is primarily performed in a professional office environment with occasional work in warehouses and storage areas.

Why Join Ceres Caribe?

At Ceres Caribe, you won’t just have a job, you’ll have a mission. Your work directly supports the employees and operations that help communities recover, rebuild, and strengthen critical infrastructure throughout Puerto Rico.

We Offer

• A collaborative, mission‑driven culture.
• Opportunities for professional growth and advancement.
• Meaningful work that supports communities across Puerto Rico.
• The opportunity to contribute to projects that make a lasting impact.

Ceres Caribe is proud to be an Equal Opportunity and Affinnitive Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, pregnancy, genetic information, protected veteran status, or any other status protected by applicable law.

E-Verify: We comply with Federal law by verifying employment eligibility.