Field Services Coordinator: Travel, Onboarding & Ops

R&E Automated; Utica (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

R&E Automated Systems is seeking a Field Services Team Coordinator to support our field engineering operations. You will coordinate travel, bookings, expenses, and onboarding for new field engineers, acting as the logistics bridge for a fast-paced team.

This role requires 2–4 years of administrative or HR support experience, strong communication, and proficiency with Office 365 or Google Workspace. Flexibility for evenings and weekends is expected to meet project needs.

Qualifications

• 2–4 years of experience in administrative support, project coordination, or HR assistant roles.
• Logistics mastery: managing travel bookings, itinerary updates, and expense tracking.
• Communication: strong interpersonal skills with confidentiality and empathy.
• Tech savviness: proficiency with Office 365 or Google Workspace, travel platforms, and HRIS.
• Adaptability: strong organizational skills for travel delays or field emergencies.
• Flexible schedule: evening and weekend hours may be required.

Responsibilities

• Manage complex travel arrangements including flights, hotels, vehicle rentals, and logistics for engineers deploying to field locations.
• Track, log, and process expense reports and credit card reconciliations for the engineering team.
• Track time cards for the engineering team.
• Assist with general administrative tasks such as maintaining team calendars, organizing documentation, and tracking equipment logistics.
• Serve as the primary onboarding contact for new field engineers and guide them through initial weeks.
• Triage employee-related issues by routing to HR or resolving inquiries directly and gathering feedback for leadership.

Skills

Travel bookings

Expense tracking

Time management

HRIS

Office 365 / Google Workspace

Communication

Adaptability

Shift flexibility

Job description

R&E Automated Systems is seeking a Field Services Team Coordinator to support our field engineering operations. You will coordinate travel, bookings, expenses, and onboarding for new field engineers, acting as the logistics bridge for a fast-paced team.

This role requires 2–4 years of administrative or HR support experience, strong communication, and proficiency with Office 365 or Google Workspace. Flexibility for evenings and weekends is expected to meet project needs.