Field Payroll Coordinator

Rosendin Electric, Inc.; Mechanicsville (VA); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

ESOP - Employee Stock Ownership

401 K

Annual bonus program

17 PTO days

10 paid holidays

3 days of paid sick leave

Job summary

Rosendin Electric, Inc. in Mechanicsville, VA is seeking a Field Payroll Admin 1 to support the Field Payroll team with accurate data entry, document handling, and routine payroll tasks.

The role focuses on timely processing and maintaining compliant payroll records. You will learn payroll processes and systems with on-the-job training, while ensuring clear communication and timely responses to payroll inquiries.

Qualifications

• Basic understanding of payroll or HR administration.
• Strong attention to detail and data accuracy.
• Ability to follow instructions and maintain confidentiality.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

Responsibilities

• Assist with collecting, scanning, and filing payroll documentation (timecards, new hire forms, deductions).
• Perform basic data entry in Time Entry and payroll systems under supervision.
• Distribute paychecks and pay statements as directed.
• Respond to routine payroll inquiries by routing or escalating issues appropriately.
• Maintain organized and accurate employee payroll records.
• Support weekly payroll processing activities.
• Follow established payroll procedures, policies, and deadlines.
• Respond to employee payroll inquiries in a timely manner by performing the initial review, escalating as needed, and making sure employees receive a clear and accurate response to their request.
• Handle requests for hours report, paystubs, W-2s, and Verification of Employment (VOE).
• Collect, scan, and submit all payroll documentation, including garnishment notices, 401k letters, tax deduction catchups, travel agreements, and promotions.
• Ensure Time Entry software is updated with employee, foreman, and general foreman information.
• Review regular timecards, retro request, and missed time to make sure all hours and pay information are reported accurately.
• Review employees' pay rates for compliance with union contracts and labor laws.
• Submit requests and make sure certain employees have the devices and access to software they need to perform their time entry and payroll responsibilities.
• The duties and responsibilities are intended to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position's role within the business unit.

Skills

Payroll administration

Data entry

Microsoft Office

Time entry systems

Communication

Education

High school diploma or equivalent

Tools

Time Entry software

Payroll systems

Job description

Rosendin Electric, Inc. in Mechanicsville, VA is seeking a Field Payroll Admin 1 to support the Field Payroll team with accurate data entry, document handling, and routine payroll tasks.

The role focuses on timely processing and maintaining compliant payroll records. You will learn payroll processes and systems with on-the-job training, while ensuring clear communication and timely responses to payroll inquiries.