Field Operations Support Assistant

Service Corporation International; El Paso (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Sci Corp in El Paso is seeking an administrative assistant to support a funeral home, cemetery, and related services. You will greet clients, provide information on services, and help meet customer expectations with professionalism.

Responsibilities include handling death certificates, permits, obituaries, schedules, payments, and memorials orders, while maintaining confidentiality and a compassionate approach in all client interactions.

Qualifications

• High School diploma or equivalent required.
• 1–2 years in office clerical or customer service role.
• Experience in a fast-paced professional environment.

Responsibilities

• Prepare death certificates, prayer cards and related documents.
• Complete required permits and certificates.
• Prepare and process Veteran’s paperwork.
• Prepare marker monument placement paperwork.
• Ensure documentation complies with regulations and company rules.
• Prepare and distribute daily schedules, reports, and documents.
• Receive and process payments and contracts.
• Coordinate ordering of memorials and related products and control inventory.
• Oversee installation orders to grounds and maintenance departments.
• Process accounts payable transactions.
• Assist with obituaries.
• Assist Location Management, Sales, Family Service Counselors and payroll as needed.
• Greet family members and respond to inquiries promptly and accurately.
• Convey empathy and maintain confidentiality at all times.

Skills

Communication skills

Confidentiality

Compassion

Organizational skills

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

Job Responsibilities

• Prepares death certificates, prayer cards and related documents
• Completes required permits and or certificates
• Prepares and processes Veteran’s Paperwork
• Prepares marker monument placement paperwork
• Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
• Prepares and distributes daily schedules, reports, and documents
• Receives and processes payments and contracts
• Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
• Orders office supplies
• Oversees the processing of installation orders to grounds and maintenance departments
• Processes accounts payable transactions
• Assists with the preparation of obituaries
• Assists Location Management, Sales, Family Service Counselors and payroll as needed
• Acts as backup to Receptionist
• Greets family members and friends
• Communicates client family’s needs promptly and accurately to the appropriate staff member
• Conveys a sense of concern and empathy with client family members at all times
• Responds to customer inquiries via telephone, internet and in person
• Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

Minimum Requirements

Education

• High School or equivalent

Experience

• 1 - 2 years of experience in an office clerical or customer service capacity required
• Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities

• Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
• MS Office Suite experience preferred
• Basic mathematics skills required
• Good verbal and written communication skills
• Strong organizational skills and detail oriented
• High level of compassion and integrity
• Ability to maintain confidentiality

Postal Code: 79938

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - El Paso