Field Operations Support Assistant

S.E. Combined Services of Florida; Del City (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

S.E. Combined Services of Florida is seeking an Administrative Clerk to support funeral home, cemetery, and crematory operations in Del City, OK.

You will greet families, manage documentation, process payments and contracts, and coordinate memorials with sensitivity and professionalism. The role requires strong communication, organizational skills, and the ability to handle confidential information in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of office clerical or customer service experience preferred.
• Experience in a customer-focused, fast-paced professional environment.

Responsibilities

• Greet the public and provide information on services in a polite manner.
• Prepare and process documents like death certificates and memorial paperwork.
• Handle payments, contracts, and basic office duties.
• Coordinate memorial orders and inventory for vaults and markers.
• Maintain confidentiality and compassionate communication with families.
• Assist with obituaries and support location management as needed.
• Back up Receptionist duties and respond to inquiries via phone, email, and in person.
• Work with county clerks, medical examiners and physicians as required.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Confidentiality

Compassion and empathy

Education

High School diploma or equivalent

Tools

MS Office Suite

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

JOB RESPONSIBILITIES

• Prepares death certificates, prayer cards and related documents
• Completes required permits and or certificates
• Prepares and processes Veteran's Paperwork
• Prepares marker monument placement paperwork
• Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
• Prepares and distributes daily schedules, reports, and documents
• Receives and processes payments and contracts
• Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
• Orders office supplies
• Oversees the processing of installation orders to grounds and maintenance departments
• Processes accounts payable transactions
• Assists with the preparation of obituaries
• Assists Location Management, Sales, Family Service Counselors and payroll as needed
• Acts as backup to Receptionist
• Greets family members and friends
• Communicates client family's needs promptly and accurately to the appropriate staff member
• Conveys a sense of concern and empathy with client family members at all times
• Responds to customer inquiries via telephone, internet and in person
• Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS

Education

High School or equivalent

Experience

1 - 2 years of experience in an office clerical or customer service capacity required

Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities

• Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
• MS Office Suite experience preferred
• Basic mathematics skills required
• Good verbal and written communication skills
• Strong organizational skills and detail oriented
• High level of compassion and integrity
• Ability to maintain confidentiality

Postal Code: 73115

Category (Portal Searching): Administration and Clerical

Job Location: US-OK - Del City