Field Operations Office Manager

Casey Industrial, Inc.; Franktown (CO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401k plan

Employee Stock Purchase Plan

Job summary

MasTec Utility Services, a MasTec subsidiary, seeks an Office Manager to oversee day-to-day department operations, ensure accuracy, and lead administrative activities across projects. Strong communication, problem-solving, and managerial skills are required to manage multiple offices, staff, and processes.

Salary is $70,000-$80,000 annually, depending on experience. The role includes building revenue tracking tools, coordinating with contracts, and improving policies to keep operations running

Qualifications

• Minimum 5 years of office management and executive administrative support.
• High school diploma or equivalent.
• Proficiency with Microsoft Office and spreadsheet creation.

Responsibilities

• Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence.
• Provide support to multiple offices, supervisors, and clerical staff.
• Process purchase orders and invoices weekly.
• Process and investigate claims, as needed.
• Update and track documentation required to complete and submit jobs for billing.
• Bid submittal and project set-up for awarded bids.
• Work closely with the Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors.
• Responsible for Bid Bonds and Contractor Bonds relative to awarded projects.
• Ensure project unit revenue is recognized weekly for all projects and all revenue is input accurately and accounted for.
• Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up-to-date for invoice submittal.
• Review the weekly Accounts Receivables report for customer invoice payment and collection.
• Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management.
• Implement new policies and procedures ensuring operations are running smooth.
• Maintain a close working relationship with high-level executives.
• Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.
• Update new hire information, driver files, personnel changes, drug testing, and employee issues.
• Perform other duties as required and/or assigned.

Skills

Strong computer skills

Microsoft Office proficiency

Education

Associate degree in Business Administration

High school diploma or equivalent

Tools

Microsoft Office

Job description

MasTec Utility Services, a MasTec subsidiary, seeks an Office Manager to oversee day-to-day department operations, ensure accuracy, and lead administrative activities across projects. Strong communication, problem-solving, and managerial skills are required to manage multiple offices, staff, and processes.

Salary is $70,000-$80,000 annually, depending on experience. The role includes building revenue tracking tools, coordinating with contracts, and improving policies to keep operations running