Field Operations Logistics Coordinator

IK Systems; Town of Victor (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation with company

Retirement plan matching

Comprehensive health benefits

Flexible work options

Job summary

IK Systems in Victor, NY seeks an Administrative Coordinator to provide administrative and logistical support to field operations. You will manage field technician schedules, travel for field and corporate staff, and maintain fleet records with a focus on cost control and compliance.

Reporting to the EVP of Operations, you will work with the PMO and Service teams, coordinate onboarding, and help keep project schedules and documentation accurate.

Qualifications

• High School Diploma or equivalent is required.
• 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or related technical environment.

Responsibilities

• Assigns and sequences technicians against project schedules with site-access clearance.
• Arrange and adjust field and corporate travel including airfare, lodging, and ground transportation.
• Evaluate travel options for total cost to the company and budget adherence.
• Reconcile travel and company card charges with Finance and report travel spend.
• Support leadership with meeting coordination, document preparation, and trackers.
• Coordinate new hire onboarding logistics with HR Operations Coordinator.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Strong organizational

Attention to detail

Clear communication

Education

High School Diploma or equivalent

Associate or Bachelor's degree in Business Administration or Construction Management

Tools

Fleet/Asset tracking systems

Corporate travel platforms

Vehicle records management systems

Job description

IK Systems in Victor, NY seeks an Administrative Coordinator to provide administrative and logistical support to field operations. You will manage field technician schedules, travel for field and corporate staff, and maintain fleet records with a focus on cost control and compliance.

Reporting to the EVP of Operations, you will work with the PMO and Service teams, coordinate onboarding, and help keep project schedules and documentation accurate.