Field Operations & Events Coordinator

FB Incorporated; Indianapolis (IN); On-site; USD 36,000 - 55,000; Full time

Job summary

FB Incorporated in Indianapolis, IN is seeking an administrative assistant to provide prompt and courteous service to members and internal teams. You will support the team leader, manage office functions, and assist with events and reports while maintaining professional communication and confidentiality.

The role requires strong computer skills across Word, Excel, Access, Publisher, PowerPoint and Outlook, plus experience handling multiple tasks under tight deadlines.

Qualifications

• Requires excellent customer service, including written and verbal communication and organization.
• Proficient in Microsoft Office suite (Word, Access, Excel, Publisher, PowerPoint, Outlook) and database management is a plus.
• Ability to handle confidential information.
• Ability to manage multiple tasks under time-sensitive situations.
• High school diploma or equivalent; postsecondary business coursework preferred; two years of administrative experience.

Responsibilities

• Assist members with requests.
• Review regional managers' expense reports for processing.
• Maintain County Resource Guide for County Presidents.
• Process all county committee updates to IFB database by the first of the year.
• Maintain committee lists in database for Field Operations Team.
• Maintain all county engagement lists in database for your team.
• Assist with promotional items ordered by counties.
• Assist Field Operations Director with selection of promotional items for county gifts and awards.
• Prepare appropriate reports for team, board of directors meetings, and other meetings as requested.
• Manage all logistics for team monthly meetings.
• County awards for members.
• Manage Membership Awards.
• Prepare reports and distribution by district.
• AFBF Exchange Programs.
• Prepare packets and materials as instructed.

Skills

Customer service

Written and verbal communication

Organization

Multitasking under time pressure

Professional image

Confidential information handling

Education

High school diploma or equivalent

Postsecondary business coursework preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Publisher

Microsoft PowerPoint

Microsoft Outlook

Database management

Job description

FB Incorporated in Indianapolis, IN is seeking an administrative assistant to provide prompt and courteous service to members and internal teams. You will support the team leader, manage office functions, and assist with events and reports while maintaining professional communication and confidentiality.

The role requires strong computer skills across Word, Excel, Access, Publisher, PowerPoint and Outlook, plus experience handling multiple tasks under tight deadlines.