Field Operations Coordinator: Travel & Reports

Rise Group Inc; Del Valle (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

401(k) with Company Match

Employee Stock Ownership Program (ESOP

Paid Holidays and PTO

Tuition Reimbursement

Job summary

Rise Group, Inc. in Austin, TX seeks an Operations Assistant to support field engineering services.

You will coordinate travel, process expenses, manage timecards, assist with purchasing, and prepare reports for project teams across the United States. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while collaborating with engineers, technicians, and management—occasional after-hours work during peak

Qualifications

• Associate degree or equivalent combination of education and administrative experience.
• Proficiency in Microsoft Office including Word, Excel, Outlook, and Teams.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise good judgment.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Coordinate travel arrangements for field personnel (flights, hotels, rental cars).
• Prepare and process employee expense reports.
• Enter, review, and maintain employee timecards/payroll documentation.
• Coordinate ordering, inventory tracking, and shipment of equipment and supplies.
• Prepare shipping documentation and coordinate deliveries to project sites.
• Assist with preparing, formatting, and distributing engineering reports and client deliverables.
• Maintain project files and electronic documentation systems.
• Monitor office and field supply inventories and coordinate replenishment.

Skills

MS Office

Time management

Attention to detail

Communication skills

Confidentiality

Customer service

Team collaboration

Independent work

Education

Associate degree or equivalent

Job description

Rise Group, Inc. in Austin, TX seeks an Operations Assistant to support field engineering services.

You will coordinate travel, process expenses, manage timecards, assist with purchasing, and prepare reports for project teams across the United States. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while collaborating with engineers, technicians, and management—occasional after-hours work during peak