Field Operations Admin Specialist

Jobtailor; Oroville (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in California is seeking an organized administrative specialist to support the Supervisor and Clerical teams across payroll, expense reporting, timecards, and purchasing processes. You will coordinate field logistics, process invoices, manage data entry, and assist with emergency response tasks related to substation operations.

Proficiency in SAP, Ariba, Concur, Excel, Outlook is required, with forklift certification a plus.

Qualifications

• High school diploma or GED required.
• Experience with SAP, Ariba and Concur necessary.
• Proficiency in payroll time entry and data entry.
• Familiarity with accounts payable and invoicing processes.
• Valid California driver's license required.

Responsibilities

• Provide administrative support to the Supervisor and Clerical teams.
• Process expense reports, lodging, timecards, payroll entries and claims.
• Coordinate crew time, bus fare, materials, and purchasing with field sites.
• Review invoices for Accounts Payable and perform data entry.
• Answer phones, schedule meetings, and prepare agendas.

Skills

Data Entry

SAP Experience

Ariba Experience

Concur Expense Reporting

Payroll Time Entry

Microsoft Excel

Materials Coordination

Accounts Payable

Timecard Management

Education

High School Diploma or GED

Forklift Certification

Valid California Driver's License

Tools

SAP

Ariba

Concur

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Jobtailor in California is seeking an organized administrative specialist to support the Supervisor and Clerical teams across payroll, expense reporting, timecards, and purchasing processes. You will coordinate field logistics, process invoices, manage data entry, and assist with emergency response tasks related to substation operations.

Proficiency in SAP, Ariba, Concur, Excel, Outlook is required, with forklift certification a plus.