Field Operations Admin: Reports, Docs & Coordination

Clayco; El Paso (TX); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plans

401k

Paid time off

Holidays

Employee assistance program

Flexible spending accounts

Life insurance

Disability coverage

Learning & development

Job summary

Clayco SEI is seeking a Field Administrative Assistant to support Project Managers, Engineers, and site teams on diverse building projects. You will prepare daily and monthly reports, manage documents, and assist with subcontract, change orders, and punch lists, ensuring timely processing.

The role requires initiative, organization, and strong communication. You will greet visitors, coordinate meetings and travel, monitor deadlines, and help with data entry and reporting.

Qualifications

• Self-starter, organized and detail-oriented with strong time management.
• Ability to work under deadlines and adapt to changing priorities.
• Team player who communicates clearly and listens well.
• Proactive problem-solver focused on delivering results.

Responsibilities

• Prepare daily and monthly reports and distribute mail.
• Assist with subcontract/purchase orders, change orders, safety audits, and submittals.
• Enter and process documents through project closeout.
• Follow up with subcontractors and suppliers for missing documents.
• Arrange meetings, travel, and visitor management on site.

Skills

Self-starter

Detail oriented

Organized

Deadline driven

Team player

Strong communicator

Positive attitude

Willing to learn

Adaptable to change

Good listener

Job description

Clayco SEI is seeking a Field Administrative Assistant to support Project Managers, Engineers, and site teams on diverse building projects. You will prepare daily and monthly reports, manage documents, and assist with subcontract, change orders, and punch lists, ensuring timely processing.

The role requires initiative, organization, and strong communication. You will greet visitors, coordinate meetings and travel, monitor deadlines, and help with data entry and reporting.