Field Operations Admin Coordinator

Union Tank Car Company; Alsen Heights (LA); On-site; USD 44,000 - 46,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K

Vacation and Sick Time

10 Paid holidays

Maternal and parental leave

Tuition reimbursement

Employee discount programs

Job summary

Union Tank Car Company in Baton Rouge, LA is seeking an office assistant to provide clerical and secretarial support for the mobile/mini office. The role includes preparing BRCs for invoicing, tracking man-hours for payroll, and generating monthly reports.

Ideal candidates have a high school diploma and 1–2 years of office experience, strong communication skills, and the ability to manage multiple tasks with accuracy and speed. Full-time onsite with comprehensive benefits.

Qualifications

• High School diploma or equivalent required.
• 1-2 years of prior office experience.
• Knowledge of computers.
• Excellent communication and interpersonal skills.
• Detail-oriented and highly organized.
• Ability to balance multiple priorities and meet deadlines.

Responsibilities

• Provides clerical, administrative, and secretarial assistance to the supervisor to ensure a smoothly run office operation.
• Prepares BRC's based on information received from supervisors to provide an accurate record of car repair for invoicing purposes.
• Records, checks, and transmits man-hours to payroll to ensure accurate processing of the hourly payroll.
• Prepares various monthly reports as required.
• Prepares purchase orders, order materials and ensure receipt of materials matches purchase orders.
• Participates in and actively supports Safety, Quality projects and activities.

Skills

Office basics

Effective communication

Reading and numeracy

Physical filing tasks

Education

High School diploma or equivalent

Tools

Computers

Job description

Union Tank Car Company in Baton Rouge, LA is seeking an office assistant to provide clerical and secretarial support for the mobile/mini office. The role includes preparing BRCs for invoicing, tracking man-hours for payroll, and generating monthly reports.

Ideal candidates have a high school diploma and 1–2 years of office experience, strong communication skills, and the ability to manage multiple tasks with accuracy and speed. Full-time onsite with comprehensive benefits.