Billing & Workforce Coordinator (Bilingual Preferred) - Austin Industrial - Lake Charles, LA

Austin Industries; Lake Charles (LA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

401(k) matching

ESOP (Employee-Owned)

Job summary

Austin Industrial is seeking an experienced Field Office Manager to support projects in the Orange, TX area. The role focuses on onboarding employees, personnel administration, payroll coordination, workforce reporting, and field office management.

You will serve as a key resource for employees and project leadership to ensure onboarding, support, and readiness, while maintaining efficient office operations across local and remote sites.

Qualifications

• 3+ years of experience in workforce administration, onboarding, office administration, payroll support, HR support, or project administration.
• Experience supporting employees in an industrial construction, maintenance, manufacturing, or similar environment.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.

Responsibilities

• Coordinate employee onboarding, orientations, transfers, and workforce mobilization activities.
• Support pre-employment requirements, including drug testing, physicals, certifications, and site-specific credentials.
• Serve as a primary point of contact for employee questions regarding onboarding, payroll, benefits, and personnel processes.
• Provide administrative and workforce support to local and remote project locations.
• Coordinate payroll documentation and assist with timekeeping processes.
• Maintain personnel files, workforce reports, and project documentation.
• Support staffing efforts, workforce tracking, and employee record management.
• Assist with invoice processing, job cost documentation, owner billings, and project reporting.
• Maintain project filing systems and general office operations.
• Support safety, compliance, and project closeout activities.
• Perform other duties as assigned.

Skills

Workforce administration

Onboarding

Office administration

Payroll support

HR support

Project administration

Microsoft Office

Tools

Microsoft Office

Job description

About Austin Industrial

Austin Industrial is currently seeking an experienced Field Office Manager to support projects in the Orange, TX area. We are looking for a highly organized professional who enjoys supporting employees, coordinating onboarding activities, and assisting project teams with workforce and administrative functions.

Position Summary

The Field Office Manager supports project operations through employee onboarding, personnel administration, payroll coordination, workforce reporting, and field office management. This position serves as a key resource for employees and project leadership by helping ensure personnel are onboarded, supported, and ready to work while maintaining efficient office operations.

Essential Responsibilities

• Coordinate employee onboarding, orientations, transfers, and workforce mobilization activities.
• Support pre-employment requirements, including drug testing, physicals, certifications, and site-specific credentials.
• Serve as a primary point of contact for employee questions regarding onboarding, payroll, benefits, and personnel processes.
• Provide administrative and workforce support to local and remote project locations.
• Coordinate payroll documentation and assist with timekeeping processes.
• Maintain personnel files, workforce reports, and project documentation.
• Support staffing efforts, workforce tracking, and employee record management.
• Assist with invoice processing, job cost documentation, owner billings, and project reporting.
• Maintain project filing systems and general office operations.
• Support safety, compliance, and project closeout activities.
• Perform other duties as assigned.

Qualifications

Required

• 3+ years of experience in workforce administration, onboarding, office administration, payroll support, human resources support, or project administration.
• Experience supporting employees in an industrial construction, maintenance, manufacturing, or similar environment.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational, communication, and multitasking skills.

Preferred

• Experience supporting craft workforce onboarding and personnel administration.
• Knowledge of payroll systems and project accounting processes.
• Experience supporting multiple project locations or remote field operations.

Benefits & Compensation

• We offer excellent benefits including medical, dental, life, and disability insurance, along with a matching 401(k) plan.
• We are proud to be a 100% Employee-Owned Company (ESOP).