Field Office Manager

Austin Industrial, Inc.; St. Gabriel (LA); On-site; USD 55,000 - 65,000; Full time

Job summary

Austin Industrial, Inc. is seeking a Field Office Manager in St Gabriel, LA to oversee daily administrative and office operations for field projects. You will manage payroll-related processes, document control, scheduling, and reporting to support project teams and client communications.

The role requires strong organization, attention to detail, and the ability to coordinate between field supervisors, corporate offices, and clients while promoting safety and efficiency on site.

Qualifications

• Administrative and office management experience.
• Payroll administration experience with accuracy and confidentiality.
• Basic bookkeeping, invoice processing, and cost tracking knowledge.
• Project coordination supporting timelines and deliverables.
• Proficient with Microsoft Office; strong written and verbal communication.
• Experience in industrial, construction, or maintenance environments.
• Degree preferred or equivalent work experience.

Responsibilities

• Oversee daily administrative and office operations for field projects.
• Manage payroll-related processes and expense reporting in line with policies.
• Track invoices and cost documentation per company policies.
• Organize project files and aid progress tracking.
• Prepare reports and support scheduling; facilitate communication between field and corporate teams.
• Ensure a safe, organized office environment and responsive support to field leadership.

Skills

Administrative support

Payroll administration

Accounting basics

Project coordination

Communication skills

Office software

Team collaboration

Safety culture familiarity

Education

Associate or Bachelor’s degree in business administration or accounting

Tools

Microsoft Office

Job description

Company Description Austin Industrial, Inc. is an employee-owned company that delivers maintenance, construction, and soft craft services to leading producers in the oil, gas, chemicals, energy, and manufacturing sectors. The organization is a merit shop that self-performs the vast majority of project scopes, allowing for strong cost control, schedule reliability, and high-quality outcomes. Maintenance services are supported by proprietary AIMS technology to help owners reduce headcount, control costs, and increase productivity. Construction capabilities range from major grassroots projects to plant modernizations and small capital work, with a focus on safety and on-time, on-budget delivery. Soft craft services, including scaffolding, insulation, painting, and abatement, are managed through digital tools that enhance asset tracking, material planning, and project efficiency.

Role Description The Field Office Manager is a full-time, on-site role located in St Gabriel, LA, responsible for overseeing daily administrative and office operations for field projects. This role coordinates office workflows, maintains records, and supports project teams with documentation, reports, and scheduling. The Field Office Manager manages payroll-related processes and supports accounting activities such as invoice tracking, expense reporting, and cost documentation in line with company policies. The role also supports project management by organizing project files, assisting with progress tracking, and facilitating communication between field supervisors, corporate offices, and clients. The Field Office Manager ensures compliance with company standards, promotes a safe and organized office environment, and provides responsive administrative support to field leadership.

Qualifications

• Candidates should possess strong Administrative Assistance and Office Administration skills, including document management, scheduling, and record keeping.
• Candidates should possess experience in Payroll Administration, with attention to accuracy, confidentiality, and compliance with relevant policies and regulations.
• Candidates should possess a solid foundation in accounting-related tasks, such as basic bookkeeping, invoice processing, and cost tracking.
• Candidates should possess Project Management skills, including coordination, prioritization of tasks, and support for project timelines and deliverables.
• Relevant qualifications include proficiency with office software (e.g., Microsoft Office), strong written and verbal communication skills, and the ability to work collaboratively with field and corporate teams.
• Experience in industrial, construction, or maintenance environments and familiarity with safety-focused cultures are beneficial.
• An associate or bachelor’s degree in business administration, accounting, or a related field, or equivalent work experience, is preferred.