Field Office Assistant (OA).

US Army Corps of Engineers; Hawaii; On-site; USD 42,000 - 62,000; Full time

Job summary

US Army Corps of Engineers seeks an administrative professional to advise managers on office operations, manage budgeting and procurement, track transactions, and support contract administration. The role requires proficiency with word processing, spreadsheets, and data handling, with travel and PPE requirements typical of field and construction environments.

The ideal candidate will demonstrate experience in automated data entry, generate standard reports, and assist in preparing the annual

Qualifications

• Specialized administrative support experience using automated databases to enter, retrieve, and track data.
• Qualified typist: 40 WPM with ≤3 errors.
• Time in Grade: 52 weeks of Federal service if GS-05 level or equivalent.

Responsibilities

• Advise managers on office administration including budgeting, purchasing, supply management, and staff support.
• Track financial, personnel, supply and administrative transactions through electronic and paper flows.
• Collect data for the office operating budget and consolidate material for annual budget.
• Provide contract administration support.
• Use automation software to produce correspondence, reports, graphics, calendars, charts and forms.

Skills

Office administration

Budgeting

Data processing

Documentation flow

Contract administration

Tools

Word processing software

Spreadsheet software

Graphics software

Job description

• Advise manager(s) on practical and technical aspects of office administration, including budgeting, purchasing, supply management, personnel administration, data processing and files management and performs staff support.
• Track financial, personnel, supply and other administrative transactions as documentation flows through office in electronic and paper form.
• Collect data for office operating budget, review submissions of office staff assistants for proper format and compliance with budget requirements and consolidates material into annual office budget.
• Provide contract administration support.
• Use automation equipment and software (word processing, spreadsheet, graphics, etc.), to produce a wide variety material, e.g., correspondence, reports, graphics, calendars, charts, statistical tables and various forms and documents.

Duties

• Advise manager(s) on practical and technical aspects of office administration, including budgeting, purchasing, supply management, personnel administration, data processing and files management and performs staff support.
• Track financial, personnel, supply and other administrative transactions as documentation flows through office in electronic and paper form.
• Collect data for office operating budget, review submissions of office staff assistants for proper format and compliance with budget requirements and consolidates material into annual office budget.
• Provide contract administration support.
• Use automation equipment and software (word processing, spreadsheet, graphics, etc.), to produce a wide variety material, e.g., correspondence, reports, graphics, calendars, charts, statistical tables and various forms and documents.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position has a Temporary Duty (TDY) or business travel requirement of 5% of the time.
• This position requires the incumbent to possess or obtain and maintain a driver's license in one of the 50 US states or possessions and any installation and/or DoD requirement.
• This position requires the incumbent to wear personnel protective equipment (PPE).
• Work may involve occasional trips of boats, and floating plant and field visits to heavy construction sites.
• Work may involve exposure to environmental hazards, chemicals, bacteria, toxic particulates, machinery, adverse weather, construction noise, irregular terrain and other conditions typically associated with construction sites.
• A qualified typist may be required. Incumbent is recommended to be able to type 40 WPM.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience: One year of specialized experience which includes performing general administrative support duties; utilizing automated databases to enter, retrieve, and track organizational data; and preparing standard correspondence, reports, or records in accordance with established office procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

This position requires a qualified typist. A qualified typist types 40 words per minute based on a 5-minute sample with 3 or fewer errors.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone - no substitution of education for experience is permitted.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) 51 Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.