Field Office Assistant

ESPO Corporation; Marshalltown (IA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Paid time off (PTO)

Group Health Insurance

Dental Insurance

401k after waiting periods

Job summary

ESPO Corporation in Marshalltown, IA is seeking an Office Assistant to provide essential clerical support, handle calls, data entry, mail distribution, and scheduling.

Responsibilities include filing, memo and report preparation, meeting coordination, calendar maintenance, and ensuring adherence to company policies and procedures.

Qualifications

• High School Diploma or GED is required.
• 1 year of office/clerical experience is preferred.
• Proficient in Microsoft Word, Excel, Access and PowerPoint.

Responsibilities

• Answer phones and direct calls.
• Sort incoming mail and maintain filing systems.
• Type memos, correspondence, reports and other documents.
• Prepare outgoing mailings and labels, including email and fax.
• Reserve conference rooms and coordinate meetings and interviews.
• Assist with scheduling and setup of client interviews and meetings.
• Order and maintain office supplies.
• Update the office calendar and comply with policies.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Education

High School Diploma or GED

Job description

Office Assistant

12 month contract to Hire

Marshalltown, IA 50158

Job Description

The Field Office Assistant provides administrative support by performing routine clerical, and administrative work. Typical duties include answering and directing incoming calls, receiving the public, providing customer assistance, maintaining supplies and equipment, and mail distribution.

General administrative support for a field office.

• Organize and maintain files, filing system and communications.
• Provide data entry for projects.
• Answer phones and direct calls.
• Sort incoming mail.
• Type memos, correspondence, reports and other documents as requested.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Assist with scheduling and set-up of client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the office calendar.
• Performs other duties as assigned
• Complies with all policies and standards

Requirements

• High School Diploma/GED Required
• 1 year applicable office/clerical experience Preferred Proficient in Microsoft Word, Excel, Access and PowerPoint required.

Employer

ESPO Corporation

www.espocorp.com

630-789-2525

Benefits

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

Equal Opportunity Employer

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.