Department Assistant

ESPO Corporation; Village of Plover (WI); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

PTO

Group Health Insurance

Dental Insurance

401k

Job summary

An established industry player is seeking a detail-oriented Department Assistant to support departmental operations. This role involves providing administrative assistance, coordinating meetings, and ensuring smooth communication within the team. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office tools, and the ability to manage multiple tasks effectively. Join a forward-thinking company that values diversity and offers a comprehensive benefits package, including PTO and health insurance. This is an excellent opportunity for individuals looking to grow in an administrative capacity within a dynamic environment.

Qualifications

• High School Diploma/GED required; office experience preferred.
• Advanced knowledge of Microsoft Office Suite is essential.

Responsibilities

• Provide administrative support for department management.
• Coordinate meetings and prepare documentation for department functions.
• Handle sensitive information and ensure compliance with training programs.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Problem-solving skills

Verbal communication

Written communication

Organizational skills

Education

High School Diploma/GED

Job description

DEPARTMENT ASSISTANT
Location: Plover, WI
Job type: Contract-to-Hire

Our global EPC Firm client is hiring a Department Assistant for a contract-to-hire opportunity in Plover, WI. The Department Assistant will provide administrative support for department management to ensure the continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

RESPONSIBILITIES

• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolves questions regarding the department; researches and provides appropriate answers.
• Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, Access, and other programs.
• Develop procedures on departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support the presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, client meetings, vendor meetings/events, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department-related issues and complaints, such as operational resources, workstations, space assignments, and supplies, and follow up that resolution has been obtained.

REQUIREMENTS

• High School Diploma/GED Required
• Applicable office/clerical experience Preferred
• Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint is required
• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

ESPO Corporation

Leaders in Technical Recruiting & Staffing since 1965

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative
• Industries: Oil and Gas, Renewable Energy, Semiconductor Manufacturing, and Utilities