Field Office Administrative Assistant - Logistics & Support

California Teachers Association; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

California Teachers Association is seeking an administrative support specialist to assist regional staff and members in a field office. You will handle correspondence, maintain files, and coordinate meetings while upholding CTA policies and procedures.

Ideal candidates bring 1+ year of relevant experience, strong communication skills, and the ability to work with minimal supervision in a dynamic union environment. This full-time role requires flexibility and precision in a busy office setting.

Qualifications

• Associate degree and one year of relevant experience.
• Ability to learn and communicate CTA structure, policies, and procedures, programs and services.
• Ability to communicate clearly, verbally and in writing.
• Excellent interpersonal skills.
• Ability to follow through on work assignments with little supervision.

Responsibilities

• Performs on-site property maintenance functions.
• Composes and prepares correspondence for staff and leadership from drafts, notes, and available information.
• Edits reports and correspondence for style, grammar, and spelling.
• Answers the telephone and responds to inquiries from the public, members and staff as appropriate.
• Represents the CTA and provides assistance to members and chapter leaders requesting Association services, benefits and programs.

Skills

Communication skills

Interpersonal skills

Attention to detail

Keyboarding speed 55 wpm

Office software proficiency

Education

Associate degree

High School diploma/GED

Tools

Microsoft Word

Excel

Database software

Job description

California Teachers Association is seeking an administrative support specialist to assist regional staff and members in a field office. You will handle correspondence, maintain files, and coordinate meetings while upholding CTA policies and procedures.

Ideal candidates bring 1+ year of relevant experience, strong communication skills, and the ability to work with minimal supervision in a dynamic union environment. This full-time role requires flexibility and precision in a busy office setting.