Construction Field Office Coordinator

Hoar Construction; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Hoar Construction is seeking a Field Office Administrator to serve as the central hub for administrative, financial, and compliance operations across multiple Texas job sites. You will coordinate billing, payroll, submittals, and document control while supporting project managers, superintendents, and vendors.

This role demands sharp organization, attention to detail, and the ability to manage competing priorities in a fast-paced construction environment.

Qualifications

• 1–2 years of administrative support experience in architecture/engineering/construction.
• Strong organizational skills and ability to manage competing priorities in a fast-paced environment.
• Proficiency with Excel, Word, MS Office Suite; familiarity with Textura, Procore, and Vista preferred.
• Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waivers, and construction compliance documentation.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documentation.
• Prepare and submit expense reports for project leadership.
• Administer certified payroll for field staff in compliance with federal, state, and project-specific requirements.
• Maintain detailed payroll records, including attendance, PTO, and overtime tracking.
• Process joint check agreements, sub-tier billings, and stored materials billings.
• Ensure all billing packages include proper lien waivers and insurance documentation in compliance with lien laws.

Skills

Strong organizational skills

Project coordination

Communication & interpersonal skills

Proficiency in MS Office Suite (Excel,

Familiarity with Textura

Familiarity with Procore

Familiarity with Vista

Knowledge of certified payroll & lien/

Education

High School Diploma, GED or equivalent

Tools

Textura

Procore

Vista

Viewpoint

Excel

Job description

Hoar Construction is seeking a Field Office Administrator to serve as the central hub for administrative, financial, and compliance operations across multiple Texas job sites. You will coordinate billing, payroll, submittals, and document control while supporting project managers, superintendents, and vendors.

This role demands sharp organization, attention to detail, and the ability to manage competing priorities in a fast-paced construction environment.