Construction Field Office Coordinator

Hoar Construction; Austin (TX); On-site; USD 30,000 - 39,000; Full time

Job summary

Hoar Construction is seeking a Field Office Administrator to act as the central hub for administrative, financial, and compliance operations across multiple project sites in Texas. You will work closely with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records, timely deliverables, and smooth operations.

The role requires handling billing, payroll, and compliance tasks in a fast-paced construction environment, with attention to detail and

Qualifications

• Experience in administrative support, preferably in construction or a similar project-based industry.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite; familiarity with Textura, Procore, and Vista preferred.
• Excellent communication and interpersonal skills.
• Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waiver requirements, and construction compliance documentation required.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documentation.
• Prepare and submit expense reports for project leadership.
• Administer certified payroll for field staff in compliance with federal, state, and project-specific requirements.
• Maintain detailed payroll records, including attendance, PTO, and overtime tracking.
• Process joint check agreements, sub-tier billings, and stored materials billings, ensuring all requirements are met.
• Ensure all billing packages include proper lien waivers and insurance documentation in compliance with lien laws.

Skills

Administrative support

Microsoft Office

Communication

Organization

Documentation

Attention to detail

Education

High School Diploma or GED

Tools

Textura

Procore

Vista

Viewpoint

MS Office

Job description

Hoar Construction is seeking a Field Office Administrator to act as the central hub for administrative, financial, and compliance operations across multiple project sites in Texas. You will work closely with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records, timely deliverables, and smooth operations.

The role requires handling billing, payroll, and compliance tasks in a fast-paced construction environment, with attention to detail and