Field Fleet Coordinator - Outdoor Auction Logistics

AAAG-Ohio LLC; Obetz (OH); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Full benefits package

Matching 401(k)

Paid time off

Paid holidays

Career growth potential

Growing international auction company

Job summary

America’s Auto Auction (Columbus Fair) is seeking a Fleet Lease Outside Coordinator to liaison between the fleet lease department, internal teams, and customers. The role focuses on coordinating, preparing, and executing fleet vehicle movements in outdoor auction settings.

The position emphasizes vehicle documentation, sale readiness, data accuracy, and responsive customer service, with a strong emphasis on field-based operations and cross-functional collaboration.

Qualifications

• High school diploma or equivalent required.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with attention to detail.
• Proficiency with computers and data entry systems.
• Customer-service orientation with the ability to build positive relationships.
• Ability to work independently in a fast-paced, outdoor environment.
• Valid driver’s license with satisfactory driving record.
• Must be at least 21 years of age.

Responsibilities

• Assists with the coordination and execution of fleet lease sale-day activities.
• Inputs, updates, and maintains accurate vehicle and pricing information in auction systems and databases.
• Establishes, verifies, and maintains vehicle files, including eligibility and sale documentation.
• Coordinates with the title department to ensure titles and required documents are received and approved prior to auction.
• Reviews inventory and vehicle reports to identify discrepancies, investigate errors, and verify sale readiness.
• Partners with internal departments to prepare vehicles and notify customers of sale run processes and timelines.
• Follows up on vehicle preparation, billing reconciliation, and missing information to ensure smooth auction operations.
• Communicates professionally with customers, vendors, and internal teams regarding vehicle status and requirements.
• Maintains accurate records and documentation in accordance with company policies.

Job description

America’s Auto Auction (Columbus Fair) is seeking a Fleet Lease Outside Coordinator to liaison between the fleet lease department, internal teams, and customers. The role focuses on coordinating, preparing, and executing fleet vehicle movements in outdoor auction settings.

The position emphasizes vehicle documentation, sale readiness, data accuracy, and responsive customer service, with a strong emphasis on field-based operations and cross-functional collaboration.