Fleet Lease Outside Coordinator - Auto Auction

Columbus Fair Auto Auction; Obetz (OH); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Full benefits package

Matching 401(k)

Paid time off

Paid holidays

Career growth potential

Growing international auction company

Job summary

Columbus Fair Auto Auction is hiring a Fleet Lease Outside Coordinator to support field-based vehicle logistics and sale-day operations. You will coordinate, prepare, and execute fleet vehicles through the auction process while ensuring accurate data, sale readiness, and clear customer communication.

Responsibilities include maintaining vehicle files, coordinating with the title department, and providing timely updates to internal teams and customers in a fast-paced outdoor environment.

Qualifications

• 2+ years in auction operations, fleet services, transportation, logistics or related field.
• Experience with vehicle inventory and outdoor environments preferred.
• Must have a valid driver’s license with clean driving record.
• Ability to work in fast-paced outdoor settings and maintain accuracy.

Responsibilities

• Coordinate and execute fleet lease sale-day activities.
• Enter and maintain vehicle data and pricing in databases.
• Manage vehicle files, eligibility, and sale documentation.
• Coordinate with title department for required documents.
• Review reports to ensure sale readiness and identify discrepancies.
• Inform customers of sale processes and timelines.
• Follow up on vehicle prep, billing reconciliation, and missing info.
• Communicate professionally with customers, vendors, and teams.
• Maintain records in line with company policy.
• Perform other duties as assigned.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Customer-service orientation

Data entry systems

Problem-solving

Independent work

Adaptability

Education

High school diploma or equivalent

Tools

Computers

Job description

Description

America's Auto Auction (Columbus Fair)

4700 Groveport Road

Columbus, OH 43207

Job Summary For Fleet Lease Outside Coordinator

The Fleet Lease Outside Coordinator serves as a key liaison between the fleet lease department, internal teams, and external customers by supporting the coordination, preparation, and execution of fleet vehicles throughout the auction process. This role is primarily field-based and focuses on vehicle logistics, data accuracy, sale-day readiness, and customer communication.

The Fleet Lease Outside Coordinator plays an essential role in ensuring vehicles are properly documented, eligible for sale, and prepared according to auction standards while delivering responsive, customer-focused service in a fast-paced, outdoor auction environment.

Rewards for Fleet Lease Outside Coordinator

• $17.00 - $20.00 per hour, based on experience
• Monday - Friday work schedule
• Full benefits package
• Matching 401(k)
• Paid time off
• Paid holidays
• Career growth potential
• Growing international auction company

Responsibilities For Fleet Lease Outside Coordinator

• Assists with the coordination and execution of fleet lease sale-day activities.
• Inputs, updates, and maintains accurate vehicle and pricing information in auction systems and databases.
• Establishes, verifies, and maintains vehicle files, including eligibility and sale documentation.
• Coordinates with the title department to ensure titles and required documents are received and approved prior to auction.
• Reviews inventory and vehicle reports to identify discrepancies, investigate errors, and verify sale readiness.
• Partners with internal departments to prepare vehicles and notify customers of sale run processes and timelines.
• Follows up on vehicle preparation, billing reconciliation, and missing information to ensure smooth auction operations.
• Communicates professionally with customers, vendors, and internal teams regarding vehicle status and requirements.
• Maintains accurate records and documentation in accordance with company policies.
• Performs other duties as assigned.

Work Hours for Fleet Lease Outside Coordinator

• Full-time (40 hours)
• Monday - Friday
• 8:00AM start time
• End times will vary based on volume but typically end at 5:00PM

Requirements for Fleet Lease Outside Coordinator

• 2+ years of experience in auction operations, fleet services, transportation, logistics, or a related field.
• Experience working with vehicle inventory and customers in an outdoor environment is preferred.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Customer-service orientation with the ability to build positive working relationships.
• Ability to work independently in a fast-paced, outdoor environment.
• Proficiency with computers and data entry systems.
• Strong problem-solving skills and initiative.
• High school diploma or equivalent required.
• Prior experience in auction operations, fleet services, logistics, or customer service preferred.
• Experience working in outdoor or field-based roles preferred.
• Valid driver’s license with a satisfactory driving record required.
• Must be at least 21 years of age.

Physical Requirements

• Ability to stand, walk, and move throughout auction lots for extended periods of time.
• Ability to work outdoors in varying weather conditions.
• Ability to bend, reach, climb, and navigate around vehicles safely.
• Ability to communicate effectively in person and by phone.

America’s is an Equal Employment Opportunity employer.